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Page 2 of 4 ADA ramps to be directional with the crosswalks or the truncated ADA domes to expand across the crosswalks, which results in higher costs for ADA ramp replacement. This requires replacing all ADA ramps where only one ramp currently services both crosswalks. The proposed concrete work is carefully coordinated to be done before the Annual Street Resurfacing Project, which is scheduled for construction in summer 2025. By law, street resurfacing triggers the requirement to address any ADA deficiencies, which this project does in preparation for the street paving work. Current ADA guidelines also require pedestrian push buttons to be updated to current standards where ADA ramps are being replaced. One of the City’s on-call traffic maintenance providers will perform the ADA-compliant pedestrian push button improvements. See the location map provided as Attachment 1 for the general planned work project locations. Project Support Under Unforeseen Conditions Project support services, the estimated cost of which is accounted for in the financial expenditure summary (Attachment 2) but not a part of the construction contract with Villalobos & Associates, may include work under existing on-call consultant agreements previously approved by the City Council. This may include root pruning and soil condition assessments due to unforeseen conditions. Several sections of curb, gutter, sidewalk, and ADA ramps are affected by tree roots. Once the concrete is removed in these areas, the City’s on-call arborist, West Coast Arborists, Inc. (WCA), will assess the roots to determine whether pruning is feasible or if the extent of pruning would compromise the tree’s health and stability. WCA will provide a recommendation to City staff, who will then direct whether to proceed with pruning or, if necessary, tree removal. The priority is to preserve the trees whenever possible, with removal as a last resort. However, if the root pruning required for concrete replacement is too extensive and jeopardizes the tree’s stability, the tree will be removed. When feasible, a replacement tree may be planted in an appropriate location. Additionally, depending on soil conditions encountered during construction, the City may engage one of its on-call geotechnical firms for soil and materials testing to ensure that improvements are built on a stable sub-base. Bids Sealed bids for this project were opened on January 22, 2025. A total of 11 bids were received, ranging from $485,624 to $711,055, compared with the Engineer’s Estimate of $610,000 (see Attachment 3). The bid from J.J.R. Construction, Inc. was deemed non- responsive as the required addendum was omitted from its bid documents, resulting in 10 valid bid submissions. The responsible lowest bid was received from Villalobos & Associates, Inc. of Campbell, California, in the amount of $485,624, which is approximately 25 percent lower than the Engineer’s Estimate. Staff reviewed the lowest bidder’s bid prices and deemed them to be reasonable and acceptable. The work performed under the past two years’ winning bids by Villalobos & Associates, Inc. was verified to be satisfactory. Staff recommends the City Council award the construction contract to Villalobos & Associates, Inc. Page 34 of 56