RES 83282 - Laserfiche WebLink

~ECORDS RETENTION WORKSHEET CITY OF PLEASANTON Suggested Retention Periods Record Title RSA Agencies Files 5Y Agenda Packets, LAVWMA 5Y Agreements 5Y AE Annexations P Assessment District Files lOY R Audit Reports P Bank Statements 5Y Boards, Commissions, Committees (?apes) 5Y Bond Files 5Y AE Budget Files, Workpapers 5Y Building Inspection Files IOY R Check Registers 5Y Check Registers, Payroll 5Y Checks, Cancelled 5Y City Attorney Files lOY R Conference & Seminar Files 5Y R Correspondence & Reports 5Y Correspondence, General 5Y Deposit Summaries 5Y Dog License Files 5Y Election Files 5Y R Election Files, Spoiled Ballots Election Rosters 5Y Encroachment Permit Copies 5Y Equipment Maintenance Files 5Y R Financial Files 5Y R Financial Reports (?~ial Bal~ce &Acti~F~ty 5Y Financial Reports, Monthly IL~ports) 2Y Grant Files IOY R Holding & Septic Tank Files IOY R Housing Authority Files 5Y R Invoices, Paid 5Y Journals & Ledgers iOY R Journals, Adjustment IOY R LAVWMA Files IOY R Laboratory Reports, Sewage Plant 5Y Ledger Cards, Payroll IOY R RETENTION CODE AA - After Audit AE - After Expiration C - Current (UntiI Superseded) P - Permanent R - Review Y - Year(s) Note: All periods represent years plus the current year, except where otherwise noted. Authorized Signatures Date Date Date 7/19/83 Manager Attorney 5Y AE 2Y 5Y 3Y 25Y R RSA-3 Page 1 of 3 Adopted Retention Council Period 5Y Same 5Y 5Y AE P 5Y AE P 5Y 2Y 5Y AE 5Y 10Y R 5Y 5Y 5Y 5Y 5Y R 5Y 5Y 5Y 3Y 5Y R 1Y 5Y 5Y 5Y R 5Y R 25Y R 2Y 10Y R 10Y R 5Y R 5Y 10Y R 10Y R 10Y R 5Y 10Y R Counc i 1 /J~e~~J~ Date 7/26/83