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Deliverable: E-mail and phone communication Timeframe: Project Period 1.2 Meeting #1 w/ Staff and Ad Hoc Committee Develop Outreach Plan and Proposed Schedule MIG will meet in person with the City and Ad Hoc committee members to learn their key issues and priorities, rough out a schedule for the project and begin discussing the outreach strategy. The group will identify key people for MIG to conduct brief interviews MIG will prepare a memorandum summarizing the findings of this meeting so it can be discussed with the YMPIC. MIG will revise the strategy based on the feedback the City receives from the YMPIC. MIG will also suggest ways for the Ad Hoc Committee to prepare for its presentation to the YMPIC. Deliverable: Brief memorandum summarizing schedule, key milestones and outreach strategy. Timeframe: February 2009 1.3 Stakeholder Interviews MIG will work with the City to develop a stakeholder assessment tool for MIG to conduct interviews that include 14-18 people. The total includes 4-6 in-person interviews and a large group interview, (similar to a focus group, but separate from that described in Task 1.4). This interview will include about 10 people. Those interviewed include key elected officials and City administrators along with community members and organizational leaders. The interviews will identify key issues, priorities and perceived needs related to youth programs and community facilities, as well as desired outcomes from the Youth Master Plan. MIG will prepare a list of 5-7 questions for review by the City. Note: This is one task MIG should not delegate to the City, since MIG serves as a neutral third party who can solicit candid feedback on the process. Deliverable: MIG will prepare a list of questions and a memorandum summarizing the key findings and highlights. No names will be attributed to any of the comments. Estimated timeframe: March -April 2009 Revised Scope and Budget for Pleasanton Youth Master Plan Page 2 MIG, Inc. Feb 7G, 2009