02 - Laserfiche WebLink

Exhibit A MEMORANDUM from Joan Chaplick, Public Involvement Specialist, MIG, Inc. to Maria Lara, Assistant to the City Manager re Revised Scope and Budget for Youth Master Plan date February 16, 2009 Based on our telephone today, we are providing the revised scope, budget and estimate for additional services. Our approach is designed to put Youth Master Plan Implementation Committee (YMPIC) members in a leadership role and leverage City staff time so that the plan can be delivered at a lower cost. It also takes into account that actions will need to be discussed with and presented to the Ad Hoc Committee before they are presented to the YMPIC and our timeframes and planning will need to accommodate that. The approached described in this updated memorandum assumes that MIG will be working with staff and an Ad Hoc group over a 14-month timeframe with little activity during two months in the summer 2009. Please assume that MIG will be flexible throughout the project on timing and schedule since we need to ensure we allow appropriate time for community participation. The revised budget spreadsheet is attached. At the end of this memorandum, we have also provided a ballpark estimate for some additional optional services such as MIG copy editing, writing and production of the full plan, and Spanish language and translation services. Proposed Work Plan PHASE 1: Environmental Scan/Outreach 1.1 Ongoing Communications/Team Coaching MIG will be available by phone and e-mail an average of 4 hours per month for phone consultation and advice (beyond what is identified in the following tasks). MIG assumes the hours will vary per month, depending on project activities. MIG will work with the City to manage this time efficiently.