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frequent comments, and as appropriate, a transcription of unique and/or <br />representative comments. <br />Deliverable: MIG will provide a focus group guide and reporting template for the <br />focus groups. MIG will summarize the results and findings <br />Timeframe: TBD by Outreach schedule. <br />1.5 Web Poll/Survey <br />MIG will conduct outreach through web-based surveys and polls (1 poll and 1 survey) <br />hosted on the City's website. For the purpose of this memorandum, a poll is defined <br />as a short set (3-5) yes/no or multiple choice questions. A survey would be longer <br />than 5 questions and use multiple question formats, including some open-end <br />questions. The poll or survey could be designed specifically to appeal to youth, but <br />could also be completed by adults. The City will host the web polls/surveys on their <br />website and conduct all activities needed to publicize the survey. MIG will provide <br />advice on how they are publicized during its regular project management <br />communications. <br />MIG will recommend staff and the Ad Hoc Committee ways engage the YMPIC in <br />identifying what information is collected using these tools. <br />Deliverable: Two web-based polls/surveys and memorandums summarizing key <br />findings. <br />Timeframe: First web/poll -May/June 2009 <br />1.6 Environmental Scan/Outreach Summary (Draft and Final) <br />MIG will prepare a memorandum that documents key data about the community and <br />summarizes the results of the outreach activities. This document will serve as an <br />Environmental Scan that briefly presents current conditions and the results of the <br />outreach data collected. City staff will provide MIG with two (2) rounds of comments <br />and directions for revisions. The City will be responsible for consolidating its <br />comments so that MIG can make revisions in an efficient manner. The Environmental <br />Scan will be completed before Community Meeting #1. <br />Deliverable: Memorandum summarizing the Environmental Scan/Outreach results. <br />Timeframe: TBD based on outreach schedule <br />1 J Community Meeting #1 <br />MIG will facilitate a community meeting which emphasizes City and Committee <br />leadership in presenting results to date. The meeting will include a presentation of <br />the Environmental Scan and outreach results. It will also include small group <br />Revised Scope and Budget for Pleasanton Youth Master Plan Page 4 <br />MIG, Inc. <br />Peb 16, 2009 <br />