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The employee's authorization request shall be in the following <br /> terms: <br /> ,, Date: <br /> You are hereby authorized and requested to deduct from wages <br /> due me (and payable on each regular pay day) such amount as <br /> which will total (each month) the current amount of my <br /> (monthly) PCEA dues as reported to you by the President of PCEA <br /> and to make such deductions for each and every succeeding month <br /> unless and until I revoke this assignment in writing. You are <br /> hereby authorized and you are to pay the total amount deducted <br /> each month to PCEA. <br /> <br /> This assignment is voluntary. <br /> <br /> I! <br /> <br /> Signature <br /> <br />2.2 Communication with Employees <br /> <br /> Any representative of the PCEA shall give notice to the <br /> Department Head when contacting City employees during the duty <br /> period of the employees, provided that solicitation for <br /> membership or other internal employee organization business <br /> shall be conducted only during the off-duty hours of all <br /> employees concerned. Prearrangement for routine contact may be <br /> made by agreement between the PCEA and the Department Head and <br /> when made shall continue until revoked. <br /> <br /> The PCEA may designate to the Personnel Officer, no more than <br /> two representatives to discuss grievances with their members. <br /> The PCEA representatives shall be allowed reasonable time at <br /> the beginning or end of an employee's normal duty period to <br /> discuss the employee's grievance. This use of duty period time <br /> by either the PCEA representative or the employee shall not <br /> unduly affect either persons ability to complete their assigned <br /> duties. These time limitations shall not be in effect during <br /> the conduct of formal grievance hearings. <br /> <br />2.3 Bulletin Boards <br /> <br /> The PCEA may use portions of City bulletin boards under the <br /> following conditions: <br /> <br /> (1) All materials must receive the prior approval of the <br /> Personnel Officer. <br /> <br /> (2) All materials must be dated and must identify the <br /> organization that published them. <br /> <br /> -3- <br /> <br /> <br />