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RECORDS RETENTION WORKSHE ~ )F PLEA~TQ~, RSA-3 <br /> <br /> ...... Page 4 of 18 <br /> I ~uggested Retention Periods 'Adopted"* <br /> t Records Dept. Retention <br /> L~c~rjjit)e Coot, _._13~=ajl_=_ Manager_ Attorney Period <br /> ~-03 Monthly Receipts & Recaps File 2Y 5Y 5Y <br /> ~-04 Invoices, Paid File 5Y Same Same 5Y <br /> -05 Revenue File 5Y 5Y <br /> !-06 Monthly Financial Reports File 2Y 2Y <br /> ~-07 Journal Vouchers File 5Y IOY IOY <br /> -08 Fuel Use Consumption File 2Y 2Y <br /> -09 Exemption Certificates File C C <br /> -10 Computerized Financial Reports iOYR IOYR <br /> <br /> 402 Audit Files <br /> -01 General Information File C C <br /> -02 Annual Audit Reports File P P <br /> -03 Audit Mailing List C C <br /> -04 Audit Proposals C C <br /> ~-05 Annual Audit Worksheets 5Y 5Y <br /> -06 Annual Draft Audit 5Y 5Y <br /> <br /> 403 Banking Files <br /> -01 General Information File C C <br /> i-02 Checks, Cancelled File 5Y 5Y <br /> !-03 Bank Statements File 5Y 5Y <br /> ~-04 Investments File C C <br /> <br /> 404 Bond Files <br /> -01 General Information File C C <br /> -02 Surety Bonds/Securities file 5Y AE 5YAE <br /> -03 Letters of Credit File 5Y AE 5YAE <br /> -04 Cash Bonds File 5Y AE 5YAE <br /> -05 Bond Issues File 5Y AE 5YAE <br /> <br /> 405 Insurance Files <br /> -01 General Information File C C <br /> -02 Certi,ficates of Insurance File 5Y AE 5YAE <br /> -03 City Policies File C 15 YR 15YR <br /> -04 Liability Reports File 5Y 5Y <br /> <br /> 406 Payroll Files <br /> -01 General Information File C C <br /> -02 Time Sheets File (Recreation) 2Y 5Y 5Y <br /> (Engineering) 2Y IOY R IOYR <br /> -03 Fair Labor Standards Act Worksheets IOY R IOYR <br /> -04 Handwritten Checks 5Y 5Y <br /> -05 Salary Changes IOY R iOYR <br /> -06 New employees iOY R iOYR <br /> -07 Time Cards 5Y 5Y <br /> <br /> 407 SpeCiial District Files <br /> -01 General Information File C C <br /> -02 Maintenance District Files 5Y AE 5YAE <br />1 <br /> <br /> ,~.! ~!! ~ed Signatures <br /> <t --v /'y?//~//~ No. 86-530 <br /> ~ate ~?/~,~~ Date Date November 18, 1986 <br /> ~ ~ ~, ..... <br /> <br /> <br />