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RECORDS RETENTION WORKSHE" ,,C],l 3F PLEASANTON RSA-3 <br /> Page 1 of 18 <br /> Suggested Retention Periods ]Adopted <br /> <br /> Records Dept. <br />~ecord Title Ceor ...... Head. Manager Attorney' <br /> <br /> 100 GENERAL ADMINISTRATIVE FILES Same Same <br /> 101 Office General Management Files <br /> -01 General Information Files C 2Y 2Y <br /> -02 Correspondence - Internal File 5Y 5Y <br /> -03 Correspondence - External File 5Y 5Y <br /> -04 Policies/Procedures File C 5Y 5Y <br /> -05 Departmental Goals & Objectives File C 5Y 5Y <br /> 102 Office Reference Files <br /> -01 General Information File C C <br /> -02 Chronological File 5Y 5Y <br /> -03 Professional Associations File 2Y 2Y <br /> -04 Mailing List File C C <br /> -05 General Name & Contact File C C <br /> -06 Complaint Files 2Y 5Y 5Y <br /> -07 Community Organizations File C 2Y 2Y <br /> -08 City Fee Schedules File C C <br /> -09 Historical Information File C 20YR 20YR <br /> -10 Public Relations Info & Handouts C C <br /> -11 Speech/Public Presentations File 5Y 5Y <br /> <br /> 200 PLANNING FILES <br /> 201 Emergency Planning Files <br /> -01 General Information File C C <br /> -02 Emergency Operations Manual File C C <br /> -03 Hazardous Materials Handling File C C <br /> -04 Earthquake Information File C C <br /> <br /> 202 City Planning Files <br /> -01 General Information File C C <br /> -02 PUD (Planned Unit Development) File 20Y R 20YR <br /> -03 Rezoning/Title 20rd Amendments File 20Y R 20YR <br /> -04 General Plan Amendments & Elements C 20Y R 20YR <br /> File <br /> -05 Planning Studies File IOY R IOYR <br /> -06 Sign Files iOY R IOYR <br /> -07 Planning Street File C 20Y R 20YR <br /> <br /> RETENTION CODE <br />AA - After Audit <br />AE - After Expi.~at~Qn <br />C - Current until superseded <br /> P - Permanent <br /> R - Review <br /> Y - Year(s) <br /> Note: All periods represent years plus th~ <br /> current year, except where otherwise note¢ <br /> <br />- '~.~ i~e~ Signatures <br /> <br /> Date D~:te// Date / /'~ 9ate November 18, 1986 <br /> <br /> <br />