RES 86087 - Laserfiche WebLink

C. The Housing Manager will adhere to the many requirements as set forth by HUD. PLANS FOR CARRYING OUT AN EFFECTIVE MAINTENANCE AND REPAIR PROGRAM A. Upon assumption of management an inventory will be taken to determine stock on hand. If a current inventory does not exist for appliances, including serial numbers, contained in each unit, this will be completed during the first annual inspection. Prior to occupancy a conference will be held between the staff and the incoming resident. During this conference a review is done of the use and care of appliances, carpeting, floors, etc. A move-in inspection will be completed on the unit by both the staff person and the new resident. The condition of the unit will be noted. Annually an inspection will be done on the unit based on the original occupancy move-in report. This inspection will include any maintenance problems plus general housekeeping condition and lease compliance. When the resident vacates, a move-out inspection will be completed to compare with the move-in inspection. The resident will be charged for repairs required which do not fall under "normal wear and tear." B. Residents are required to report to the rental offices any items requiring repair. Upon notification, a work order will be completed and given to the Government Buildings Department. Work orders should be completed within a 48 hour periods Upon completion of the work order the Government Buildings Department will sign off and the copies filed both by the month and the unit. Work orders will be completed for all maintenance items including vacant units and for units being remodeled. C. A "tickler" system will be maintained to determine how long each resident has lived in the project. Redecorating will be scheduled after five (5) years of continuous occupancy. The unit will then be repainted, carpets cleaned and drapes cleaned. D. Garbage and trash removal will be handled through a local contractor. The quantity, size of the containers, and frequency of pick up will be determined by the numbers of residents and location within the project. E. As much as possible all major repairs including capital improvement will be budgeted. Under the direction of the Government Building's Supervisor, staff will handle most repairs. If an outside contractor is required, specifications will be written by the Government Building's Supervisor and contracts let through him with the guidance of the Housing Manager or Director. - 4 -