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Construction related services and additional design work -ELS Architecture and Urban Design In addition to the agreement for construction management services, staff is also recommending the City Manager execute an amendment to the existing ELS agreement to provide additional required design and construction related services. The original contract for architectural design and construction phase services with ELS was executed on July 1, 2004. The contract included a work plan that assumed a 15,000 sq. ft. building with construction slated to begin by summer 2005. Since that time, however, a number of unforeseen program changes and circumstances occurred that have required additional time and design work to accommodate. These include: Revisions in the size and programming scope of the facility, as developed by the Council-appointed Firehouse Arts Center Task Force, have resulted in increased building design with additional gallery space and support amenities The facility's proximity to the Alameda County Transportation Corridor and consequent building code design requirements and design strategies . Additional environmental and green building considerations and requirements Inclusion of design elements to support public art . Additional geotechnical reports and structural analysis, etc. Permitting process, and other additional assistance not identified in original design agreement Costs for the unanticipated design services described above amount to $321,916. In order to issue the bid documents to take advantage of the current competitive bid environment, design services by the architects was authorized. Staff recently met with the architects to review the construction administrative services required for the project. These services include weekly on-site construction meetings once construction has started, production of field reports as a result of site visits, review of shop drawings, submittals, the issuance of design revisions and clarifications as needed. ELS will be expected to be available to interpret drawings and assist with maintaining quality control. The architect will also prepare drawings associated with change orders and field directives in coordination with the construction manager. Lastly, ELS will develop a punch list, conduct additional site visits and review post construction submittals as required. The cost for these services including sub- consultants is $515,910. Therefore, the total value of the amendment is $837,826; however, invoices are submitted based on actual time accrued. The revised scope of services will be finalized for the City Manager's review and approval in the next few weeks. The total project budget is anticipated to be $15 million. This estimate will be further refined once the bids are received in May 2008. At that time, staff intends to provide a formal project funding plan in conjunction with the awarding of the construction contract. Page 4 of 5