05 - Laserfiche WebLink

rrm group creating environments people enjoy® Staples Ranch Park Scope of Services November 27, 2007 Page 2 Task A2: Project Management RRM will meet with and coordinate with City staff by phone, email, and in meetings during the course of the work effort. It may be necessary to conduct phone conferences prior to all stakeholder meetings and public workshops. Deliverables: Coordination with City Estimated Fee: Time and Materials -hourly; $3,300 (see footnote) Task A3: Public Workshops RRM will organize and facilitate three public workshops to discuss the park design and program. We anticipate that three meetings will be necessary. The first and second meetings will include updating the public regarding input from stakeholder groups in the spirit of transparency and openness. The format of the meeting will likely include a presentation, followed by an open house to allow for input in anon-hearing format. Exercises will be designed to gain input without allowing any one group to dominate the discussion. The discussion will predominantly be organized to determine what the community thinks the community park should look like and which elements are to be included in the context of the site. It is anticipated that one meeting will be hosted on a weekday evening, and the other on a Saturday. Note: RRM will design each workshop in coordination with City staff. Format and exercises will be determined to best communicate the information and move the project towards an acceptable consensus as determined by the City. Deliverables: Two meetings, workshop materials and results Estimated Fee: Time and Materials -hourly; $10,200 (see footnote) Task A4: Concept Plan Alternatives Following discussions with the stakeholder groups and after the first public workshops, RRM will prepare two or three concept plan alternatives for staff review. The concepts will reflect input from the public comments and stakeholder groups. The concept alternatives will show scope of potential improvements and locations for any proposed facilities. The concept plan(s) will be presented to the community at the third public workshop. Deliverables: Two (2) or three (3) concept plan alternatives (base plan provided by City) Estimated Fee: Time and Materials -hourly; $10,000 (see footnote) Task A5: Public Review of Master Plan Concept The third meeting will provide a master plan graphic illustrating the input from the initial public meeting. Participants will have the opportunity to discuss the plan and provide input regarding potential refinements. Depending on the input gathered in the first meetings, two or three alternatives may be presented to the staff prior to the public meeting.