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PARKS AND RECREATION COMMISSION MEETING OCTOBER 11, 2007 Draft minutes of item 7b 7. MATTERS BEFORE THE COMMISSION A. Continued Discussion Regarding the Selection Subcommittee Recommendations for Appointees to the Trails Ad Hoc Committee Ms. Ventura advised that at the September 13, 2007 meeting, staff had presented the Selection Subcommittee's recommendations for appointments to the Trails Ad Hoc Committee. Also included in the report was a staff recommendation to re-designate three (3) Committee Members (representatives from the Pleasanton Police Department, Zone 7 Water Agency, and East Bay Regional Park District) as non-voting advisors. After extensive discussion, a decision was made to defer the item to the October meeting, when it was hoped that a full complement of Commissioners would be in attendance. Chairperson Ellgas indicated that because of the extensive discussion, she felt that deferring this item until the October meeting was warranted. Commissioner Kinzer reiterated comments he had made at the September, 2007 meeting, when he discussed the Trails Ad Hoc Committee selection recommendations that he and Commissioner Pentin had suggested. While they both understood that not recommending re- appointment of an incumbent member of the Committee could be an issue, they believed three (3) other applicants demonstrated the desired qualifications based on the criteria established for the interviews. Commissioner Pentin noted that discussions of the Selection Subcommittee on every candidate were based on how that person would improve, or integrate into, the Trails Ad Hoc Committee. He discussed how it has previously occurred that an incumbent was not reselected. Commissioner Pentin indicated that he was confident that the candidates recommended by the Selection Subcommittee would do an excellent job on the Committee. Commissioner Kummer advised that he has given this matter considerable thought over the past month, and has no doubt the Subcommittee chose the correct candidates based on the process that was followed. His concern was with the process itself. He felt there was a lack of communication, especially when someone who is extremely dedicated and already served for four (4) years on the Committee is not chosen. Commissioner Kummer also questioned whether the Trails Ad Hoc Committee Chairperson should have made a recommendation to the Selection Subcommittee. Commissioner Pentin advised that both he and Commission Kinzer had given "incumbent" status to both Mr. Shaper and Ms. Wahl when considering their applications, but other applicants seemed to be a better fit. Commissioner Kummer again discussed Mr. Shaper's four (4) years of service, and wondered whether it should have been given greater weight than just a 20-minute interview.