CCMIN051705 - Laserfiche WebLink

drop-in/open play during weekday evenings and weekend mornings. She asked if this wou~d be defined as tournament play during the weekend afternoons. Mr. Wolfe said there was concern expressed that if a new tennis operator was brought in all of the courts might be dominated and not available for public play. The current Tennis Operator is stating that there are always two courts available for drop-in play for residents of Pleasanton, and four additional courts would be made available on weekday evenings and weekend mornings, which is during peak time. The public may reserve the four courts or they may drop-in. In response to an inquiry by Ms. McGovern, staff stated that two nonreservation courts shall be available for public play at all regular hours of operation for residents of Pleasanton, and an additional four courts shall be reserved for public play for Pleasanton residents during weekday evenings and weekend mornings. Ms. McGovern inquired about tennis tournaments and socials and asked if they would be similar to what is held at Castlewood Country Club? Mr. Gill, Executive Director, Lifetime Tennis, Inc., said the idea is to utilize the facility. Tournaments are held for various organizations, youth, adults, sanctioned events, or for the entire community. The idea would be to reach out to the community to see what their interest is pertaining to tournaments. If there were a corporation that wanted to host a tournament during lunchtime when the courts are typically vacant, it would be available to them to utilize the Facility. He indicated that a user fee would be charged and depending on the needs, an additional tournament fee could be charged for every player. Often facilities can choose to run a tournament and the tournament fee covers all of the expenses. Other tennis clubs choose to - - rent out the courts on an hourly basis. He was open to either idea in this type of situation. Ms. McGovern said she was looking at this from staff's point of view and whether any additional fees that are raised could offset costs to keep the Facility at a high level of play. Mr. Wolfe said the City's percentage of additional fees offsets continual costs and/or can be used to make improvements, even under this agreement. Mayor Hosterman invited public comments. Bill Nandor, a Pleasanton resident, believed there were some omissions from the contract. He believed the revenue and expenses were not clear. He agreed that the revenue is $225,000 up to $236,000; however, the City receives 20 percent of this plus the proshop fee. He believed that staffing of the desk at the Tennis Facility for 96-hours per week had been overlooked, and he did not know if this cost had been included in the total cost of the contract. He pointed out that the contract referred to USTA Professionals, which he did not believe existed. He objected to the terms of the contract and believed four years was too long. He asked what would happen if there was declining usage? In looking at the contract, he believed only a default would be an option for the City to either renegotiate or cancel the contract. He believed there should be some type of annual review as part of the contract. He referred to Section 4.08.5 of the contract and noted that this section mentioned that the Tennis Professional shall meet with the Pleasanton Community Tennis Association monthly and quarterly. He did not believe there was a Pieasanton Community Tennis Association. He - referenced the Summer 2005 Activities Guide and noted discrepancies between the tennis programs listed and what is mentioned in the contract pertaining to the availability of drop- in/open play for the six courts that are available for the public. The Pleasanton Tennis and Community Park has a fine reputation in the community and the Tri-Valley. Several US Tennis Pleasanton City Council 14 05/17/05 Minutes