CCMIN111495 - Laserfiche WebLink

Ms. Michelotti believed the group thought since it had requested the item agendized, that it was a completed process. Council did not say at that time there wasn't support for the item or that it would not be put on the agenda or that it will be looked into. By not giving a definite answer, the Committee assumed it would be put on the agenda. Mr. Pico commented that there is a gap in terms of what the process is. He felt then'~ was a process, but that it was not written down formally for how appointed boards and commissions are able to present their positions and move their issues up to the Council for consideration, especially from an advisory committee that has a staff member associated with it. There are no problems with some of the Commissions because Council usually see~ a staff report and recommendations. It might be helpful to outline the process in the Council procedures and aim in the handbook for new committee/commission members. If there is an emergency situation, he was sure there is a way to accommodate this. He asked staff to go back and look at the concerns that have been raised and see if there are any other changes that need to be brought back to Council at a future date. Ms. Acosta stated that when Council does have people stand at the podium and make requests, it would be helpful to staff if there was a decision from the Council (concurrence or no interest in pursuing). Mayor Tarver agreed Council needs to take action, but many times the silence is saying Council is not interested in pursuing an issue. Ms. Dennis recalled that because the LAVWMA meeting was taking place the next night, there was some urgency in the request to do something in advance of the meeting even though the Mayor suggested the Committee go to the LAVWMA meeting. Ms. Acosta commented that the other odd thing was that the Committee did not know was that Council had already directed its representative to do what the Committee was requesting. Ms. Michelotti felt frustrated that an individual can request something be put on the agenda, but a Councilmember needs two other members to support a request. She understood the reason was so that one Councilmember cannot place on a agenda an item that the rest of the Council does not support. Mayor Tarvet indicated everyone is being treated equally. It takes three votes to put something on an agenda, whether from the public podium or from a Councilmember. Ms. Acosta stated that staff received letters periedieally that brought up requests for things. An example is the Pat Mitchell sewer transfer request. Some can be taken care of at a staff level but if it is a policy issue requiring Council to make a decision, staff will submit this to Council for determination. 11114/95 -17-