CCMIN111495 - Laserfiche WebLink

....... Ms. Acosta stated that if someone submits a letter to her office asking for a certain action to occur, the request goes through a process. When someone stands in front of the podium, the person is toniring the request to Council and Council has to decide whether to agendize it or not. If Council does not respond, staff will not then place the item on the agenda. Ms. Michelotti referred to a situation when a committee brings up a recommendation and asks in a letter to agendize this so that Council can give staff direction. She assumed that when a committee that is advisory to the Council puts in writing that it would like to have something agendized in the future, that the Counc~ will do it. An advisory committee, however, still cannot be assured that it will happen unless Council decides to place it on the agenda. Mayor Tarver stated that there is a difference between standing up in front of Council the night of the meeting and requesting an item be placed on the agenda, and submitting an item as a regular agenda item. Mayor Tarver had a long discussion with Mayor Brown of Livemore about the appropriateness of commissioners coming before the Council and saying things in the meeting open to the public. The Commission has a forum and a process of getting things on the Council agenda and bringing things forward and making recommendations to us. He felt there is a procedure and process that is better served for getting those items agendized. Ms. Acosta commented that from the same advisory committee, staff had received some formal recommendations about the Council's procedures. Staff agendized that and Committee members appeared before Council to offer their comments. From staff's point of view, if you have someone standing in front of you, regardless of who it is, that is out of the hands of staff and is up to Council to make a decision. Ms. Michelotti felt the point is that this is an advisory committee to the Council and the Committee puts in writing hands us something, asking to have it agendized. We did not take action on it, so therefore it would not have happened. Because we did not vote to place it on the agenda, the matter would never have come to Council. Mayor Tarver said it was similar to what happened at this meeting. Something that is being litigated was presented tonight and asked to be put on the agenda. The Mayor said it would be considered in closed session. Procedurally he prefers to have the committee get together, have an open public meeting about an issue that it wants to make a recommendation to the Council on. The chair of that committee submits the recommendation to the staff for consideration and that would get put on the agenda. The City Manager and Mayor would talk about it and it either gets put on the agenda or there would be communication back to the Committee as to why the matter has not been placed on the agenda. At some point in time, the Mayor would see if the commission wanted to meet and say "we're getting blocked at the City ManagersYMayor's point and can't get this on the agenda*; then we go in front of the Council and ask that this item be placed on the agenda. That would be a proper procedure to follow, not appearing in front of the Council the day after or the day before another meeting saying that the Committee wants us to agendize an item. 11/14/95 -16-