09 - Laserfiche WebLink

BACKGROUND Staff from the City and representatives of the Board of Directors from the Amador Livermore Valley Historical Society (ALVHS), operator of the Museum on Main Street, have been pursuing a joint effort to enhance and expand the interpretive programming and administrative operations of the City-owned Alviso Adobe Community Park (currently under construction). City staff and ALVHS representatives met regularly over the past 18 months to develop a vision and operational plan to fulfill that desire. During the course of the discussions, staff conducted an analysis of the pending interpretive planning and operational costs (including staffing) of the proposed park. It became clear that a collaborative relationship with ALVHS would result in significant staffing and financial savings to the City, and provide a broader and richer selection of programming/staffing opportunities for both Alviso Adobe Community Park and the Museum on Main Street. The attached Contract and Scope of Work reflects the effort and agreed-upon outcomes of those meetings and analyses. The ALVHS Board of Directors, on June 14, 2007, reviewed and approved the proposed Agreement. DISCUSSION The proposed Agreement commences July 1, 2007, and expires June 30, 2008. It could be extended for an additional three (3) years, contingent upon ALVHS' performance and the City Council's approval of sufficient funding in subsequent years. Funds for the first and potential second year of the Agreement are included in the FY 2007/08 and FY 2008/09 Operating Budgets. For the services rendered (as delineated in the attached Scope of Work) the City would pay ALVHS an initial payment of $34,701 on or before July 27, 2007. Thereafter, beginning on October 1, 2007, ALVHS would invoice the City $11,567 per month. Total compensation shall not exceed $138,805 for the first year of service. This arrangement is designed to facilitate the recruitment of an executive director for ALVHS, and the initiation of operations as outlined in the Scope of Work. The Agreement takes the place of any previous grants and contracts between the City and ALVHS, and represents the total compensation to be paid for the services provided. Scope of Work The Scope of Work outlines aclose/collaborative working partnership between the City and ALVHS. Services to be provided by ALVHS are divided into three (3) major areas: Program Planning and Design Services In consultation with the City Naturalist and Environmental Education Supervisor, ALVHS staff shall design an annual interpretive plan for Alviso Adobe Community Park. The Plan shall be completed by spring each year, for implementation by City staff during the following academic year. The plan will include programming for A) themed experiences Page 2 of 3