RES 89495 - Laserfiche WebLink

Oty of Pfeasanton MunicipaJ Facilities Master Plan SCOPE OF WORK PHASE I- ORIENTATION 1. Familiarization and Initial Consultation We will first meet with City management and staff for an orientation meeting in which the data needs of the consultant will be identified, project schedules and key milestone dates established and City partidpation requirements identified. We will work with City staff, specifically representatives of Planning and Parks and Community Sen, ices to identify key individuals, interest groups and community organizations which need to be incorporated into the planning process. We would also want to have an orientation session with the Staff Advisory Board to initiate the project with an in-depth review of our methodology and approach. It will also be essential that there is a dear understanding between City staff and the consultant relative to the planning, methedology and project deliverables. To aid will be supplements added throughout the project. It will include lists of contracts, lists of resource documents, project schedule, detailed scope of work, and an outline of deliverables. 2. Data Collection and Review The consultant will gather and analyze existing reports, strategic plans, previous studies, polides and procedures and other related data to ensure all team members have a proper perspective of existin baseline information. We will secure the following City government operational ~ata: current and projected organization charts; descriptions of responsibilities and adjacency requirements; general plan, capital improvements budget, existing and projected demographic statistics ;current staffing levels for all agendes and government units; an inventory of available parking spaces and workload indicators such as: · Clients sewed by agency or department · Audits/inspections conducted · Permits issued · Fees collected · Properties assessed · Acres of parks and landscaping sen/iced · Amount of infrastructure maintained We will also identify and obtain relevant documentation from community .group. s and organizations which presently or potentially may be providers of sen/Ices ,n City which may impact the type or level of City Any relevant plan documents, statistic and program descriptions will be obtained and reviewed. A complete listing of all documentation will be compiled and incorporated into the project handbook. P~e 3