15 - Laserfiche WebLink

BACKGROUND There were four new major water facilities necessary to serve the Vineyard Avenue Corridor Specific Plan (VCSP) area when the Specific Plan was adopted in 1999. These four projects included improvements to an existing Zone 7 turnout (Turnout No. 6) (a turnout is a large metering and valve vault used to control and meter water deliveries from the Zone 7's water transmission system into the City's transmission and distribution system), construction of a new water booster pumping station, a new water storage reservoir, and a new reservoir access road and pipeline to connect the reservoir to the new pump station. On October 17, 2006, bids were received for Turnout No. 6 in the amount of $231,312. On November 30, 2006, bids were received on the Vineyard Avenue Booster Pump Station, with the low bidder being JMB Construction Inc. in the amount of $1,785,700. Council awarded these two construction contracts on February 6, 2007. In addition, at that time Council authorized the appropriation of $2,987,012 for the construction of these projects which included $345,000 for construction management and inspection. An updated VCSP Financing Plan was also presented and approved by Council at that same meeting that described, accounted for and provided funding for all remaining known infrastructure costs to complete the VCSP. Following the February 6, 2007 Council approvals, requests for proposals to provide construction-related services for the pump station and turnout were solicited from qualified engineering firms that specialize in this type of work. Staff has reviewed those firms proposing on the work and determined that Tetra Tech, Inc. and Garber Engineering to be the most qualified firms to provide the services required. Staff has negotiated billing limits for the services to be provided and is recommending award of the attached two professional services contracts to the above firms in the amounts described above. DISCUSSION The City commonly enters into a separate consultant contract to provide construction management services, technical shop drawing review/specialty inspection services, and quality control during construction of the City's utility pump stations, reservoirs, and other types of large utility facilities where the City does not have staff specializing in these areas. The pump station and turnout facilities are two projects that staff believe would benefit from specialty construction management (CM) and inspection expertise. Selection Procedure In early February of this year, the City sent out construction management proposals to five engineering firms that specialize in the type of work and size of job that these two construction projects entail. The firms that were sent the proposal included Tetra Tech, Inc., Harris and Associates, Dodson/Psomas, Winzler and Kelly, and The Covello Group. Out of the five proposals requests, the City only received a proposal from Tetra Tech, Inc. Letters were received from each of the other four firms regarding their inability to submit proposals on this project due to the fact that their construction Page2of4