14 - Laserfiche WebLink

wall fInishes. Bid Alternate #1 consisted of a lighting upgrade in the Records Clerical Room. Honorable Mayor and Members of the City Council: BACKGROUND Sealed bids were opened on August 30, 2006. The City Council awarded the construction contract to the lowest responsible bidder, CBC Construction Company, in the amount of $124,986. The Engineer's Estimate for the project was $120,000. Since the low bid (base bid) was very close to the Engineer's Estimate for the project, staff recommended the inclusion of Additive Alternate #1 in the award, which is a lighting upgrade to the Records Clerical Room. Staff recommended awarding the contract to CBC Construction, along with alternate No.1, for a total bid amount of $130,360, and construction contingency of $26,000. The Pleasanton Police Department building was constructed in 1983. There has not been any signifIcant change to the Police Dispatch Center since the original construction of the building. Through the ensuing years, the number of personnel and equipment supporting the Dispatch Center has increased, resulting in inadequate space to accommodate all dispatch equipment within the Center. With the additional square footage provided by this remodel, the dispatchers responding to 911 telephone calls, and both emergency and non-emergency telephone calls, now have direct line-of-sight communication with the other dispatchers and are no longer susceptible to increased noise levels from the normal operations of the records center. BUDGET The project budget for the Police Department Dispatch Remodel was $200,000. Based upon the itemization of projected expenditures at the time of the award of contract for the remodel, there was an anticipated shortfall of $11,000 and Council previously approved utilizing funding from the Facility Renovation Fund (043900-4385) that was earmarked for facility painting in the Police building to make up the anticipated project funding shortfall. Based on actual expenditures listed below, however, there is a remaining balance of $24,907. Staff recommends that the remaining balance be transferred to the Facilities Renovation Fund. Project Funding CIP Funding for Construction Transfer from Facilities Renovation Fund (043900-4385) Total Project Funding $200,000 $11,000 $211,000 Page 2 of 3