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Id~[giRg. The City will pay in advance or reimburse the employee for the <br />conference registration fee, and the standard single room rate. The City will not <br />pay for optional charges such as movie charges. <br /> <br />Whenever possible, the employee should stay at or very near the conference site. <br /> <br />Whenever possible, lodging should be fire sprinklered. <br /> <br />Meals. The City will reimburse employees for meals when receipts are presented <br />with a direct payment claim. Maximum allowance with receipts is per <br />Appendix A. Requests for reimbursement without receipts will be reviewed by <br />the City Manager for payment. <br /> <br />Fo <br /> <br />Meals In Transit. The City will only reimburse for meals while the employee is <br />traveling to a conference site if the employee is unable to eat within two hours <br />of higher normal meal time. Receipts must be presented. <br /> <br />A trip of less than 55 miles or within Santa Clara, San Francisco, Contra Costa or <br />Alameda County will not be eligible for a meal reimbursement in transit. <br /> <br />TRA~L RELATED TO OUT-OF-CITY SEMINARS AND ONE DAY <br />CONFERENCES <br /> <br />A. The City will reimburse the employee for travel and direct expenses as follows: <br /> <br />The employee must complete Form No. T-l, Log of Expenses, <br />and the department head or designee must approve. All receipts <br />or other supporting documentation must be attached. <br /> <br />Travel will be reimbursed at the rate in Appendix A if use of a private vehicle is <br />authorized. When an employee travels directly from home to the site, he/she will <br />be reimbursed each way for the lessor of the mileage from home to the site or the <br />employee's depamnent to the site. <br /> <br />Ce <br /> <br />Other direct expenses (e.g. parking, bridge fares, out-of-pocket costs associated <br />with a City vehicle, etc.). A receipt for each expense must accompany the <br />employee's request for reimbursement, or Form No. T-2 (No Receipt <br />Certification) must be attached. <br /> <br />De <br /> <br />Employees will not be reimbursed for lunches if the location of the conference <br />is within the City, since the employee could have lunch in the manner they <br />normally choose. Employees will not be reimbursed for meals which are <br />included in the conference registration fee. <br /> <br />City of Pleasauton <br />Administrative Directive <br /> <br />4 <br /> <br />November 19, 1992 <br /> <br /> <br />