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Reimbursement for expenses incurred while attending conferences, training sessions, meetings, <br />etc., will be made only for the employee's direct expenses when properly authorized and <br />incurred on behalf of the City, while conducting of City business and in accordance with the <br />following guidelines. <br /> <br />All reimbursements must meet the accounting and financial guidelines set forth by the <br />IRS. <br /> <br />REIMBURSEMENT RATES <br /> <br />Reimbursement Rates for mileage and subsistence are contained in Appendix A. <br />Reimbursement forms and rates will be reviewed and updated periodically by the <br />DirecWr of Finance with approval of the City Manager. Reimbursement rates may be <br />lower than, but may not exceed the lessor of: <br /> <br />IRS rates <br />POST rates (Peace Officer Standards and Training) <br /> <br />CONFERENCI*~q (MORE THAN ONE DAID <br /> <br />~. A City vehicle shall be used when traveling to a <br />conference, seminar, or meeting that is within reasonable driving times <br />(generally that part of California north of the Techachapi mountains). <br />Within this range, if a City vehicle cannot be made available, the use of <br />a private vehicle may be authorized by the employee's department head <br />or the City Manager and the City will reimburse the employee at the rate <br />in Appendix A. Outside of this range the employee shall fly and the City <br />will pay airline coach fare and any expenses for preplanned transportation <br />that may be required to travel the distance between the lodging site and <br />the conference site. The employee may be reimbursed for the following <br />types of ground transportation: <br /> <br />2. <br />3. <br />4. <br /> <br />Shuttles <br />Public transportation including buses, rapid or rail transit <br />Taxi <br />Rental cars <br /> <br />City of Pleasanton <br />Administrative Directive <br /> <br />November 19, 1992 <br /> <br /> <br />