SR 06:232 - Laserfiche WebLink

Honorable Mayor and Members of the City Council: BACKGROUND In June 2001, the City Council approved an agreement with Group 4 Architecture Research + Planning, Inc. to prepare a Civic Center Site Master Plan for the approximately 13-acre civic center site including the 3.3-acre site located adjacent to Old Bernal that is currently owned by the City and County of San Francisco. The project included an analysis of traffic circulation, parking needs (including the potential for a parking structure if necessary), safe and comfortable pedestrian pathways between City facilities as well as to Main Street, a space needs analysis and estimated budget for a new city hall office building, reservation of space for an expansion of the Pleasanton Library and a recommendation regarding the retention or removal of the 123 Main Street and 200 Old Bernal buildings. In October 2004, the City Council expressed its interest in focusing its attention on addressing library space needs prior to making a decision regarding the entire civic center site. This decision was based on the fact that a decision regarding the potential expansion, relocation or reuse of the Pleasanton Library is critical to the eventual outcome of the Civic Center Master Plan. In addition, the Council wanted to review the library space needs study prepared by Kathryn Page Associates, in cooperation with the Library Commission. In March of 2006, the City Council reviewed the space needs study and authorized staff to circulate a Request for Qualifications (RFQ) for professional services to conduct a technical study related to library facility expansion. Staff conducted the RFQ process, which is culminating in this recommendation to award a contract. DISCUSSION A total of 15 proposals were received in response to the City's RFQ. Of these, five were identified as fully qualified and were analyzed by a staff review team. Of this group, three firms made presentations to the Library Commission at its meeting of July 27. Following the presentations, the Commission identified Field Paoli as the most qualified firm and recommended staff negotiate a service agreement for Commission review. The draft agreement (Attachment A), was presented to the Commission at its meeting of September 14 and the Commission took action recommending it be approved by the City Council. The primary work product of the study is preparation of a report detailing the potential for expanding the current library. This report will provide a recommendation regarding a preferred site plan, estimated facility expansion costs based on generally accepted pricing standards and a preference for a new or expanded facility. As indicated in Exhibit A of the agreement, the project is divided into five separate tasks summarized as follows: SR:06:232 Page 2