SR 06:232 - Laserfiche WebLink

Task 1 - Provide a structural analysis of the facility and individual components including structural integrity, electrical system assessment, ADA issues, heating and ventilation, code compliance, etc. Task 2 - Conduct a site analysis to determine significant site issues that facilitate or discourage expansion on the site. Task 3 - Review the civic center site to determine if another site is more suitable for a new library facility. Task 4 - Provide two conceptual site/facility designs with cost estimates. Task 5 - Submittal of a final report. The agreement is drafted in this manner that enables staff to closely monitor project work and to stop or redirect work in the event information is revealed that requires modification of the work plan. As an example, if the structural analysis conducted in Task 1 reveals that expansion of the facility is not feasible, staff will need to report this information to the Library Commission and the City Council with a recommendation regarding focusing attention on a new facility. The study should be completed in Spring 2007. In addition, the agreement includes an optional Task 6 (See Exhibit B to the agreement), involving a space plan and conceptual architectural design. While this was not part of the original project scope, staff is recommending its inclusion to secure pricing at this time and to put the City in a better position to proceed if appropriate. However, as indicated in the agreement, this task will not be pursued unless the Library Commission and staff determine this preliminary design work is warranted. Similar to the issue above, the Commission may determine that the additional site work is required prior to beginning any work related to conceptual design and this option facilitates this process. Staff recommendation requires the City Manager to approve this task prior to the commencement of work. All work completed on this project will be based on results of the library space needs study prepared by Kathryn Page Associates which identified a range of facility and service needs to be provided in a 72,000 square foot facility. If the City were to proceed with the actual design of a new or expanded library, the results of the space needs study will be fully analyzed and evaluated in terms of desired library service levels, space planning and project costs. As a result, a new or expanded facility may end up being less than the 72,000 square feet identified in the Page study. As indicated in Attachment B to this report, Field Paoli is a full service architectural firm located in San Francisco with significant experience related to the design of new and expanded libraries. Further, the consultant team is well versed in this area and in a position to effectively provide information required for the study. SR:06:232 Page 3