SR 06:207 - Laserfiche WebLink

The radio system is used by all City departments including public safety, public works, parks and community services and paratransit. Each city is responsible for maintaining its equipment and operating its dispatch center. The system is also programmed to operate on state mutual aid channels and the Alameda County trunked radio system. The current system is outdated, has experienced some operational issues, and due to its age, upgrades are limited. As a result, the cities anticipate a need for system replacement. As part of this process, the cities jointly issued a request for proposals on March 14 for consultant services to study the system and make a recommendation to address current and long-term wireless communication needs. As an outcome of the RFP process, the cities identified Marco Corporation as the most qualified consultant to complete the project and have completed negotiations on a service agreement. The project is separated into two phases. Phase I involves a comprehensive evaluation of the existing system including service levels/needs and operating costs and a recommendation on the best way to meet the cities' current and long-term radio/wireless communication needs. The deliverable will be a written report inclusive of design and technology options and a recommendation regarding preferred methods for meeting needs. Phase II involves implementation of a new system including assistance with design, vendor selection and system installation. This later phase is optional based on review of Phase I and direction from the cities' city councils. The attached agreement and fees relate to Task I only. If the cities proceed with Task II, an amendment to the agreement is anticipated. Phase I is expected to be completed within six months. FINANCIAL IMPACT The Equipment Replacement Fund includes $1.8 million from fiscal years 2008 through 2010 for replacement of the radio system. Staff recommends the fund be amended to reflect expenditures in this fiscal year to meet the cost of this study. In addition, based on study findings, because the $1.8 is spread out through FY 2010, a budget amendment may be required to assure funding is available to address system upgrades that may occur earlier than 2010. Further, depending on the consultant's recommendation, the City's share may exceed the $1.8 available which will require an additional amendment. Staff will address these issues prior to proceeding with Phase II of the project. Respectfully submitted, 1;. ~VUrprJ. Steven Bocian Assistant City Manager ~~ David Culver Nelson Fialho Finance Director City Manager Attachment SR 06:207 Page 2