SR 06:151 - Laserfiche WebLink

Since receipt of the bid, staff has conducted meetings with the contractor, proposed subcontractors and the project architect to refine and modify project specifications to minimize project costs. This effort has reduced project costs by $786,501, to $3,780,146. These savings, which will not impact the overall scope of the project, include modifications to wood restoration techniques, changes in concrete work, modified window restorations, removal of some project signage and stage lighting, specifications for electrical upgrades, and plastering changes. In addition, the City will assume the cost of facility insurance during the course of construction. While the City regularly provides property insurance for its facilities, this responsibility is transferred to a contractor during major construction. However, in an effort to save $40,000 in project costs, the City will assume this responsibility which includes a per incident deductible of $25,000. As a result of this effort, the project is in its most favorable position to move forward and, as a result, staff is recommending awarding a construction contract. BBI Construction, located in Oakland, has been in business for fifteen years specializing in facility renovation projects. Staff surveyed the renovation of the Fremont Veterans Memorial Building recently completed by BBI and was impressed with the overall quality of work. As recommended, the project includes the base bid only. The add/alternates included in the bid specifications are as follows: Add/Alternate Bid Status Amount Site improvements at the north/west $314,983 While this add/alternate would exterior, including replacement of the improve the area, it is nonessential. existing wooden wall and installation of Further, these improvements can be a barbeque area. made over time as part of facility imorovements. Upgrade steel pipe handrails, guardrails, $22,851 The specified railings will adequately oosts and brackets at ramps. address user needs and facility design. Installation of a complete sound system. $51,141 This improvement can be addressed at a later date or as part of the project's contingency. Total $388,975 While the add/alternates would enhance the project, in view of the project budget, staff is not recommending they be completed at this time. Some of the improvements, such as the sound system, can be addressed utilizing City staff at a later date. If the City Council approves staff recommendation, the contractor will begin work immediately. The project has a 12-month construction schedule. SR 06:151 Page 3