SR 06:151 - Laserfiche WebLink

New HV AC system New electrical and plumbing systems Kitchen upgrades Hazmat abatement Interior and exterior painting Wood and window renovations The building will retain existing colors and materials where possible to preserve its historic nature. Honorable Mayor and Members of the City Council: BACKGROUND The City Council's annual work plan includes the renovation of the Veterans Memorial Building, and the Council has indicated that this is a high priority project. The project began initially in 1999-2000 when the Council authorized a master plan as part of the Capital Improvement Program. The following year, the Council approved a project construction reserve and funding occurred during the next few years. The Council approved the Draft Master Plan in July 2003, and in March 2004, it awarded a contract to Noll and Tam Architects to provide design services for the project. The Council also approved a Joint Use Agreement with local veterans groups outlining the uses of the building and a process for coordinating facility bookings. On January 31, 2006, the City issued a request for bids (RFB) for project construction. No bids were received on the bid due date of March 13, 2006. As a result of this situation, staff contacted a number of the contractors that had participated in the prebid meeting and was informed that the lack of bids resulted from a number of issues including minimal interest in the project, concerns regarding the engineer's estimate, poor timing, and lack of interest in the public bid process. To address this situation, staff decided to utilize provisions in the State Public Contract Code that permits a negotiated construction contract in the event that no bids are received as part of a public process. After contacting a number of contractors specializing in historical renovation, staff invited four firms to participate in a selection process. The selection process initially involved personal interviews and site visits to evaluate previous work. Following this initial review phase, one firm withdrew from further consideration due to conflicting project schedules. As an outcome of this process, staff invited BBI Construction to submit a formal bid, which was received on May 12, 2006 in the amount of $4,566,647. The engineer's estimate for the base construction, prepared in October 2005, was $2.83 million. SR06:151 Page 2