SR 06:161 - Laserfiche WebLink

meetings, it was the consensus of both agencies to upgrade the site's irrigation system, import soil amendments, and reseed the field area. The complete project cost, including design, was estimated in summer 2005 at $1 million. Both the Council and PUSD approved funding for the project in August 2005, with the City's contribution capped at $500,000. PUSD completed design specifications for the improvements in April 2006, and received two (2) bids by the April 27, 2006 deadline. The low bid of $1,096,888 was submitted by Jensen Corporation. With the inclusion of design fees ($100,900), inspection and construction management ($18,600), and a 1O% project contingency ($109,689), total project cost is estimated at $1,326,077. Although the Council had previously capped the City's contribution for the project at $500,000, District and City staff met to determine if additional funding might be available to bridge the shortfall. As a result of those discussions, City staff expressed a willingness to support an increase of $100,000 toward the project, and a not-to-exceed reserve of $50,000 toward approved change orders. That recommendation was presented at the CitylSchool District Liaison Committee meeting on May 18, 2006, and was supported by Council representatives Brozosky and McGovern. In addition to the Council's consideration of increased funding for the project, the School Board is expected to also award a contract for the project on June 6. The project plans have been revised to allow all work to occur in a single phase, with completion expected by the end of September, 2006. Depending on weather conditions, it is anticipated that the fields will be ready for active use in spring 2007. FISCAL IMPACT As part of the mid-term budget review, staffwill be recommending that a Capital Improvement Program Reserve (CIPR) be established to provide additional funding for high priority capital projects. With the Council's recent decision to expand funding for the Kottinger Creek Restoration, the CIPR is estimated to have an opening balance of $1,712,784 in FY 2006-07. Should the Council determine that the Donlon School Athletic Fields project is a priority, the appropriate funding source for the $150,000 shortfall would be the CIPR, which would leave a balance of $1,562,784. PUSD will continue to manage construction of the proposed improvements, and will assume maintenance of the site upon completion of the work. Respectfully Submitted, .~ am W. Wolfe Director of Parks and Community Services ~~ David P. Culver Director of Finance Nelson Fialho City Manager Attachment SR 06:161 Page 2