SR 06:114 - Laserfiche WebLink

concerned about the timing of the upgrade (it is still unavailable), the overall effectiveness of the software (many of the private sector systems take full advantage of the newest technologies) and the service model (the system would be available via the Internet). Further, while the WCSG has served the City well in the past, the fact that it is a predominately focused on police operations in the Los Angeles area that have the opportunity to meet regularly to address common issues. As a result, staff determined the City's needs would best be met by conducting an open and competitive procurement process. To conduct this process, the City Manager and the Police Chief assembled a staff team including members from the Police Department, Information Services and the City Manager's Office. On May 6, 2005 the City issued its Request for Proposals (RFP) for this equipment. As part of the bidding process, an announcement letter was sent to 13 prospective vendors who were invited to attend a prebid conference. In addition, the bid documents were posted on the City's website. A multi-department, multi-disciplinary team reviewed each of the responses received and selected the top four vendors to participate in a two day review during which they demonstrated their software. The selection team rated each of the four vendors selecting New World System Corporation as the preferred product vendor. After the selection of New World, a select group of subject matter experts from the police department and the information technologies division conducted a series of background checks to evaluate the company's proposed software. The evaluations included visiting sites with current and proposed New World installations including: Richmond, California; Piedmont, California; San Leandro, California and Highland Park, Texas. At the end of the evaluation, staff concluded that New World Systems' software would best meet the department's needs and that their product could be acquired within the City's budget. Staff began to negotiate final terms with New World in December 2005. The negotiations consisted of correspondence, a series of conference calls and two meetings that took place at the Pleasanton Police Department. The end result of these negotiations is the information included in Attachment A. The following bullet points highlight the key elements of this system: · The new IPSIS is fully integrated, and the single database is accessible from any police division with proper permission settings. The integrated system will increase access to information and will in turn increase productivity, eliminate unnecessary tasks, maximize officer time in the field, improve crime analysis, and enhance reporting. · The new IPSIS will fully integrate several legacy systems that currently function as stand alone systems, including Computer Aided Dispatch and Records Management, Property, Narcotics Case Management, Permits, Field Reporting, and Personnel and Training Management. · The new IPSIS will provide a number of dispatch capabilities that we do not currently enjoy, such as: ESRI mapping and Geo-location verification; automated unit SR:06:ll4 Page 3