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F. Meals In Transit. The City will only reimburse for meals while the employee is <br /> traveling to a.conference site if the employee is unable to eat within two hours <br /> of his/her normal meal time. Receipts must be presented. <br /> <br /> A trip of le.~ than 55 miles or within Santa Clara, San Francisco, Contn Costa or <br /> Alameda County will not be eligible for a meal reimbursement in wansit. <br /> <br />IV. TRAVEL RELATED TO OUT-OF-CITY SEMIN~ AND ONE DAY <br /> CONFERF2q'CES <br /> <br /> A. The City will reimburse the employee for travel and direct expenses as follows: <br /> <br /> · The employee must complete Form No. T-l, Log of Expenses, <br /> and the department head or designee must approve. All receipts <br /> or other supporting documentation must be attached. <br /> <br /> B. Travel will be reimbursed at the rate in Exhibit A if use of a private vehicle is <br /> authorized. When an employee travels directly from home to the site, he/she will <br /> be reimbursed each way for the lessor of the mileage from home to the site or the <br /> employee's department to the site. <br /> <br /> C. Other direct expenses (e.g. parking, bridge fares, out-of-pocket costs associated <br /> with a City vehicle, etc.). A receipt for each expense must accompany the <br /> employee's request for reimbursement, or Form No. T-2 (No Receipt <br /> Certification) must be attached. <br /> <br /> D. Employees will not be reimbursed for lunches if the location of the conference <br /> is within the City, since the employee could. have lunch in the manner they <br /> normally choose. Employees will not be reimbursed for meals which are ~ <br /> included in the conference registration fee. <br /> <br />V. OTBI'R AL~OWRB EXPENSES <br /> <br /> A. All direct and reasonable expenses related to meetings, in or out of town. <br /> authorized by the department head will be reimbursed by the City with the <br /> approval of the Director of Finance. <br /> <br /> B. All direct and reasonable expenses related to authorized attendance at meetings <br /> of associations of which the City is a member or the employee is a member <br /> representing the City will be reimbursed by the City with the approval of the <br /> Director of Finance. <br /> <br /> VI. NON-REIMBURSABLE EXPENSES <br /> <br /> B4 <br /> <br /> <br />