SR 05:250 - Laserfiche WebLink

San Leandro. The northern California facility will service the City of Pleasanton and the City of Sunnyvale. Team Econolite has both the staff and equipment necessary to provide emergency service to the City 24 hours a day, 7 days a week. Typical call-out response time will be I-hour during normal business hours and 2-hours for nights, weekends and holidays. Honorable Mayor and Members of the City Council: BACKGROUND In the summer of 2004, the City of Pleasanton entered into a 2-year contract with Republic Electric for the maintenance of traffic signals. They were the lowest responsive bidder with a routine maintenance cost of $69 per intersection. Their next closest competitor was Team Econolite, at $145 per intersection. Upon receipt of the first invoice from Republic Electric, it was apparent that the routine maintenance cost of $69 per intersection did not include all of the aspects of work the City of Pleasanton had expected. We received two invoices, the first for $6,624.00 and a supplemental bill for $11,567.99. Over the past 12 months we have been working with Republic Electric to come to an agreement on the total cost for maintenance per month, but have been unable to reach a consensus on the invoices submitted. Staff determined it was necessary to void the current contract with Republic Electric and re-advertise the maintenance contract with additional clarification on the pay and non-pay items. The contract has been written to minimize the amount of extra work the contractor can invoice to reduce the fluctuation in the total monthly maintenance cost. Minor traffic signal upgrades and damage due to vehicle collisions and natural disasters will be the only extra work that is not included in the monthly maintenance cost. In addition to the clarification, the Traffic Signal Maintenance Contract includes new provisions that should result in improved traffic signal operations. The new Contract requires a higher level of technical support, including new computerized signal programming, real time internet based reporting capabilities, replacement of all incandescent signal heads with LED heads and itemized signal component inventory. This should reduce City staff time in handling routine signal operations matters and overall contract administration functions. SR:05:250 Page 2 of 4