SR 05:216 - Laserfiche WebLink

At this time, all improvements, excluding the landscape and irrigation, are ready for acceptance. LANDSCAPE AND IRRIGATION IMPROVEMENTS The maintenance period for the landscape and irrigation improvements began on July 13, 2005, due to some previous deficiencies that the landscape contractor needed to complete. Typically, the project landscape and irrigation 90-day maintenance period has been completed and ready for acceptance along with all other public improvements. Blackshear Construction and Cohen Landscape Services, Inc., have agreed to exclude the landscape and irrigation improvement acceptance until such time as the 90-day maintenance period is completed, approximately October 13, 2005. Staff requests that the City Manager be authorized to accept these improvements when the maintenance period has been completed and ready for final acceptance. BUDGET As indicated, the approved budget for the project is $4,095,000. Final project expenses are estimated to be $4,110,631. This results in a funding shortfall estimated at $15,631. (This amount may vary slightly if the City receives any additional invoices or project-related expenses not directly related to project construction.) Staff is recommending the use of funds from the Reserve for Currently Funded CIP Projects (CIP- 017042) to meet this funding shortfall. This funding situation developed primarily because the agreement with Earth Systems required an amendment of $36,718.40 to meet necessary specialty inspection and geotecimical services, and the agreement with RRM for architectural services exceeded the initial cost. However, as a result of the additional architectural services, project change orders were held to the minimal amount of 2 % of the total construction contract. A summary project budget is included as Attachment A to this report. Staff is negotiating with RRM for the potential receipt of credits reflecting additional costs that the project may have incurred unnecessarily. The issue of credits is typical of a project of this size and is not reflective of any shortcomings or dissatisfaction the City had with the contractor or RRM. As indicated on Attachment A, staff has estimated credits in the amount of $17,472. However, depending on the outcome of these negotiations, they may be more or less than this amount. This matter should be finalized within thirty days. Staff is recommending the City Manager be authorized to approve expenditures from the Reserve for Currently Funded CIP Projects (CIP- 017042) to meet additional expenses if the credits are less than anticipated. SR:05:216 Page 3 of 4