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City-owned property must not be moved from the Facility without prior City <br /> approval. <br /> <br /> In the event the City installs display cases in the Facility, the City shall reserve a <br /> portion of the display cases for use by the VOP. <br /> <br />5. Joint Use of the Facility. <br /> <br /> The parties agree to cooperate in the joint use of the Facility to maximize its value to <br /> the community and the VOP. Adjustments to these procedures may be mutually <br /> agreed upon in a written document, signed by the VOP and the Director of Parks and <br /> Community Services. <br /> <br /> A. The VOP shall be given first priority for use of the Facility in accordance with <br /> the following priority scheduling system: <br /> <br /> · The VOP shall have exclusive use, at all times, of the Veterans' Rooms. <br /> <br /> · Annually, by January 15 of each year, the Committee shall submit to the City <br /> Liaison a listing of dates and times for VOP sponsored events in the Main <br /> Hall/Stage/Kitchen, except the Veterans' Rooms, for the next 18 months to the <br /> extent those events are known, with opportunities for changes or additional dates <br /> as provided below. <br /> <br /> · Within five (5) working days of each calendar quarter beginning in April, the <br /> Committee may submit to the City Liaison a listing of dates and times for VOP <br /> sponsored events in the Main Hall/Stage/Kitchen, except the Veterans' Rooms, <br /> for dates and times not otherwise reserved for City activities. <br /> <br /> Short term, the Committee may at any time submit a request to the City Liaison <br /> to use the Facility for a VOP sponsored event in the Main Hall/Stage/Kitchen, <br /> except the Veterans' Rooms, for any date and time not otherwise used by the <br /> City. The City shall make a determination regarding the availability of the <br /> Facility within seven (7) days after receipt of the request. <br /> <br /> B. The City may reserve the Facility, with the exception of the Veterans' Rooms, for <br /> any educational, social or recreational function at all times not reserved by the <br /> VOP as described above. <br /> <br /> Joint Agreement <br /> Veterans Memorial Building at 301 Main Street <br /> Page 4 of 8 <br /> <br /> <br />