SR 05:081 - Laserfiche WebLink

SUMMARY: Bids have been received for the subject project and staff is recommending award of the construction contract to the low bidder in the amount of $170,026.55. The subject project consists of landscape and irrigation for Kottinger Place Senior Apartments, located at 240 Kottinger Drive in Pleasanton, including removal and replacement of existing irrigation equipment and landscaping, installation of a booster pump, and construction of a retaining wall and related work. BACKGROUND The Housing Authority of the City of Pleasanton (Housing Authority) owns Kottinger Place which is a 50-unit public housing development for very low-income seniors located on a 3.5 acre site at 240 Kottinger Drive. The City Council serves as the Board of Directors for the Housing Authority and is responsible for approving the annual operating budget. Due to the value of the recommended project, staff is recommending the Board of Directors take action to award the subject contract and appropriate funding. The Deputy City Manager serves as the Executive Director of the Housing Authority. The irrigation system at Kottinger Place was installed in 1972 when the project was constructed and is currently in very poor condition. Over the years, numerous repairs and upgrades have been made to the system. However, there remains significant concerns related to outdated equipment, frequent maintenance issues, inadequate water coverage, and the lack of modem water conservation technologies. As a result, the landscaping at the complex is gradually deteriorating, and the City has prioritized pursuing the replacement of the irrigation system. A new irrigation system and landscape design will be funded through annual grants issued by the U.S. Department of Housing and Urban Development (HUD) Capital Fund Program (CFP). HUD has allocated CFP funds to the Pleasanton Housing Authority for modernization improvements at Kottinger Place since 1999. The Housing Authority has received approximately $60,000 to $70,000 per year for the past four years. The funds can be used for a variety of different rehabilitation activities. Authorization to secure bids was approved by the City Council previously and the Housing Commission has approved this project. The project is being recommended to the Housing Authority, DISCUSSION The base bid for this project includes complete replacement of the existing irrigation system and related replacement of selected areas of landscaping, including the installation of a booster pump to provide the necessary pressure for the system. The bid package also included a list of "additive bid items," including the replacement of the existing retaining wall, additional SR:05:081 Page 2 of 5