SR 05:081 - Laserfiche WebLink

concrete paving, installation of mow strips throughout the site, tuff renovation, and follow-up maintenance. Staff has reviewed and analyzed the additive bid items and proposes to include several of these items in addition to the base bid. Sealed bids for this project were opened on February 24, 2005. Attached is a summary of bids for this project. There were a total of six (6) bids ranging from $170,026 to $227,936 (for the base bid items). The engineer's estimate was approximately $186,600. The bids for the additive bid items ranged from $34,275 to $87,339. The low bid of $170,026 was received from Cleary Brothers Landscape, Inc., of Danville. All bid documents were found to be in order, and past work performed by this contractor was verified to be satisfactory. Specifically, positive feedback was received from staff of the cities of San Jose and Richmond. The contractor has performed work on various projects for these cities, including contracts exceeding one million dollars. Both cities expressed satisfaction with Cleary Brothers' work and would recommend the contractor for future work. Funding As discussed earlier, the funds for the project will come from CFP allocations received annually by the Housing Authority from HUD. A total of $351,812 has been allocated to the Housing Authority from fiscal year 1999 (when the CFP was initiated) through fiscal year 2003. The landscape architectural services utilized to develop plans for this project will cost a maximum of $22,650. Therefore, approximately $325,000 is available in CFP funds to implement the construction phase of the irrigation and landscape project. Depending upon the costs associated with the construction phase, there should be funds remaining when the project is completed to carry out other improvement projects. In addition, staff anticipates a similar level of annual CFP allocations in future years (approximately $60,000 per year). The irrigation and landscape construction work are eligible uses for CFP funds. Additive Bid Items The bid package included a list of "additive bid items" including: removal of an existing retaining wall and construction of a new retaining wall with drain line; removal of selected areas of existing paving and addition of new areas of concrete paving; soil preparation and fine grading and addition of sod; turf renovation with 90-day maintenance plan; and, upgrading of redwood header board with a concrete mow strip for all lawn areas. The bid from Cleary Brothers for the all additive items was $87,339.44. Staff has reviewed this portion of the bid and recommends the inclusion of the retaining wall and paving work. These additive bid items would add $24,955.65 to the base bid, for a total project cost of $194,982.20. SR:05:081 Page 3 of 5