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- included in the packet that went to Council. She noted that the Commissioners had discussed the picture of the lot, which had been removed in the Council packet. She added that the neighborhood drawings that the Commission specifically requested to be included were not part of that packet. She expressed disappointment that the second set of minutes were not included and that the picture being discussed had been deleted. She believed that the Council had no reference point to understand the Commission's discussion. She requested that in the future, the City Council would receive subsequent amendments to the minutes regarding a project. She requested that the Council have the plans available for examination without any deletions and that specific drawings be available upon Commission request. Commissioner Maas noted that she watched that Council meeting on television and had considered giving her own interpretation of the issues. She expressed discomfort that Commissioners Fox and Sullivan had given their own interpretations during the Council meeting; she realized that as Commissioners, they had that right, but that it left her with a sense of unease. Chairperson Roberts noted that in the past, Planning Commissioners generally agreed on what would be stated regarding Commission matters before the Council. She noted that if every Commissioner presented his/her viewpoint before the Council, whether it was in agreement or disagreement, that placed the Commissioners as a group in an uncomfortable position. Commissioner Fox noted that she would not have gone to the City Council if she had seen items specifically requested by the Commission included in the Council packet. She noted that the project planner was not available to add the missing materials and that she did not get the packet until 5:00 p.m. that evening. She emphasized that she did not represent herself as speaking for the Commission and added that her right of free speech must be considered as a private citizen. In response to an inquiry by Commissioner Maas, Commissioner Fox replied that she downloaded the part of the staff report that was available on the website, but that all the drawings comprising Exhibit A were not available in the City Clerk's office to pick up. Chairperson Roberts advised that the documentation available to the Councilmembers were not always available at the City Clerk's office. Commissioner Sullivan believed that a Planning Commissioner should be able to obtain the Council packet upon request. He did not recall any agreement on the issue of Commissioners coming before the Council and would not have agreed to it. He emphasized that he was a strong believer in the ability to speak whenever he wished on any subject, provided he represented himself as a private citizen or as an individual Planning Commissioner. He believed that was the first time he had spoken before the City Council on a project that he voted against. He became concerned over the process when Commissioner Fox showed the packet to him. PLANNING COMMISSION MINUTES February 25, 2004 Page 15 of 19