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Commissioner Maas emphasized that no one was being asked not to speak, but noted that she had felt compelled to speak when her comments were referenced during the Council meeting. Commissioner Fox noted that the second set of Commission minutes included three comments that were not in the Council packet: Commissioner Sullivan's comments about the issue of what the developer represented regarding what the neighbors saw and when; Chairperson Roberts' discussion about the audio problems in Council Chambers and the resultant missing comments; and her own comment about what the neighbors saw and when, and that they should be provided copies of diagrams and pictures that the neighbors saw during the September 11 meeting. She recalled a comment by Commissioner Maas that she was unsure whether the second story was a positive addition; therefore it was very important to attend to the roofline and the stark wall. Commissioner Maas inquired whether Council had received amendments to the Commission minutes. Commissioner Fox noted that the second set of minutes which filled in the missing comments were not included in the Council packet. She strongly believed that they should receive complete meeting minutes as well as any subsequent amendments. She noted that she was outraged that items had been deleted from the Council packet, particularly the picture that had been the subject of extensive discussion. Mr. Iserson noted that he could not answer all of Commissioner Fox's concerns in detail because he was not involved personally in the preparation of the Council reports or packets. He stated that the normal procedure was to include the Commission's changes to the minutes that go to the City Council; the Council received the final, approved minutes whenever possible. He was quite certain that this was the case with this project. He noted that staff handled the situation as well as possible and that he meticulously reviewed the draft minutes against his notes and added considerable material to the draft minutes due to the fact that there was an equipment failure. He noted that was one of the few times that such a technically difficulty had occurred. In response to an inquiry by Commissioner Maas, Commissioner Fox replied that the amended minutes were not in the Council packet. Mr. Iserson advised that Ms. Hoey routinely included the final Commission comments into the draft minutes and included the adopted minutes in the Council package. Commissioner Fox advised that a comment was included in the Planning Commission packet which stated, "Harold Zosel, 4129 Walnut Drive, owns a house adjacent to the subject site. He did not return staff's calls." She noted that that comment was not in the City Council's packet and believed that if a neighbor adjacent to a development has not been contacted and that information was given to the Planning Commission but the _ Council was not privy to the same comment, there was an issue. She strongly believed PLANNING COMMISSION MINUTES February 25, 2004 Page 16 of 19