CARMEL MISSION INN - Laserfiche WebLink

Page 2 of 8 Early Departure Charge: All sleeping rooms shall be subject to an Early Departure Charge equal to one night’s room rate, plus applicable fees, taxes and assessments. Group shall be responsible for disclosing to guests this early departure fee, and in the event guest falls to pay or otherwise disputes the Early Departure Charge, Group shall be liable for such fee. Arrival Date: The term “Arrival Date” in this Agreement refers to earlier of the first date of the Room Block and the first of any Functions. Sleeping Room Reservations: Group must submit a rooming list to Hotel no later than the Cutoff Date. This list must indicate, for each sleeping room, the name of the guest, the names of any additional guest(s) sharing the room, the arrival and departure dates. If guests identified on the rooming list do not check in, Group’s Master Account will be charged for the first night of all no-shows and any sleeping room cancellations made within 72 hours before the Arrival Date. Sleeping Room Payment: Group will be responsible for sleeping room rates, (including any taxes, nightly facility fee & parking fee) for all attendees. Incidental charges will be the responsibility of each individual guest. At the time of check-in, each guest will be required to present a major credit card, on which Hotel may place a hold or process a prepayment in the amount of the guest’s estimated charges. Group shall notify its guests of this policy. Cutoff Date: After Monday, February 23, 2026 (the “Cutoff Date”), Hotel shall be permitted to release, for sale to the general public or to other groups, any room nights in the Room Block that have not been reserved as provided in this Agreement. Hotel will only continue to accept reservations from Group’s attendees after that date at the prevailing room rate, subject to availability. The release of room nights after the Cutoff Date shall not release Group from any liability for Sleeping Room Performance as provided in this Agreement. Intermediary Fee: All rates are non-commissionable. Sleeping Room Performance: Group acknowledges that if it uses the Hotel, but Group and/or Group’s guests do not purchase the full amount of the Room Block, then Hotel will be harmed. Group also acknowledges that the actual amount of Hotel’s damages from sale of less than the full amount of the Room Block would be difficult to calculate. Therefore, the parties agree that if the Hotel is used, but less than EIGHTY percent (80%) of the Total Guestroom Revenue identified in the table above is generated, then Group shall pay Hotel, as liquidated damages and not as a penalty, an amount equal to the difference between the immediately aforementioned percentage of the Total Guestroom Revenue and the actual guestroom revenue generated, plus any applicable taxes (th e “Sleeping Room Performance Fee”). Any Sleeping Room Performance Fee will be added to the Master Account. FUNCTION ROOM AND CATERING SERVICES Function Rooms: Hotel shall make the following reservations of meeting spaces for Group functions (“Functions”): Date Time Event Room Set up AGR # Rental $ Wed, 03/25/26 8:00 AM - 5:00 PM Meeting Bay Crescent Rounds 35 $500.00 Thu, 03/26/26 8:00 AM - 5:00 PM Meeting Bay Crescent Rounds 35 $500.00 Fri, 03/27/26 8:00 AM - 2:00 PM Meeting Bay Crescent Rounds 35 $500.00 *Estimate food and beverage revenue $2,996.96 Function Room Usage Fees: For each Function, Hotel will charge Group the Function Room Usage Fee identified above. Function Room Usage Fees are subject to all applicable local and state taxes. If Group Docusign Envelope ID: 72634566-D260-4211-B250-66B356828C55