CARMEL MISSION INN - Laserfiche WebLink

Page 3 of 8 seeks to modify the Room Block or the size or number of Functions, Hotel reserves the right to increase the Function Room Usage Fees. Service Charges: All items outlined on the Baquet Event Orders (BEOs) including, but not limited to food, beverage, audio visual, function room rentals, set-up fees and service fees such as bartenders and cashiers, are subject to a mandatory 15% administrative fee and or gratuity to the Hotel’s employees. If Group or its attendees wish to provide an additional tip to the Hotel’s staff, Group and its attendees should feel free to do so. The mandatory administrative fee will be posted to Group’s Master Account. Function Room Set-up and Operation: Group must obtain advance written approval from Hotel before Group, or any independent contractor of Group, may set up its own equipment, displays or facilities for any Function. Group and/or any such contractor shall coordinate all such deliveries/set up s with sufficient advance notice to Hotel. Group will be responsible and shall indemnify Hotel for any damage that Group, or its employees, agents or contractors, causes to persons or property arising out of or related to any property brought to Hotel’s premises by Group or any contractor of Group or by setup or operation of any equipment, facilities or displays on the premises of Hotel by Group or any independent contractor of Group. If there are extensive function room set-ups or elaborate staging, Hotel may charge additional set-up fees. If equipment is necessary that exceeds Hotel's inventory, then Group agrees to pay for the cost of renting the additional equipment. If any rigging is required, it must be arranged through the Hotel and Group shall be responsible for all rigging costs. Food & Beverage Policies: Unless otherwise agreed by the parties in advance and in writing, all food and beverage served on the premises of Hotel must be supplied and prepared by Hotel. In addition, no remaining food or beverage shall be removed from the premises of the Hotel. At the c onclusion of any Function, such food and beverage shall become the property of Hotel. Menu prices will be confirmed no later than ninety (90) days prior to the Arrival Date. Food and Beverage prices shall be quoted exclusive of any applicable taxes and administrative fees. Group shall be responsible for all such taxes and administrative fees. Group must submit final menu selections to Hotel no later than [14] days prior to scheduled events (the “Menu Deadline”). If Group fails to respond, by the Menu Deadline, to any menu proposals submitted by Hotel to Group for any Function, then Hotel may (a) deem as approved by Group any menu proposals it has submitted to Group or, (b) if Hotel has not submitted any such proposals, make its own selections. Other than specifically stated in the approved menu or otherwise agreed in a separate writing signed by Group and an authorized representative of Hotel, Hotel will not be responsible for any specific dietary requests or requ irements. Group must notify Hotel of the final attendance count for each Function no later than [5] days prior to the Arrival Date. If Group fails to notify Hotel of the final attendance count for a Function by the deadline above, the final attendance count shall be deemed to be the number designated for such Function in this Agreement. Group shall have no discretion to reduce the final attendance count for any Function after the deadline above, and will be charged based on the final attendance count irrespective of the number of people who actually attend the Function. If Hotel, at its discretion, presents a copy of the Master Account to an Authorized Representative of Group during the Function, the Authorized Representative shall review the Master Account before the end of the Function, and shall sign the Master Account if all charges therein are consistent with this Agreement and otherwise acceptable. Any such presentation or acceptance of the Master Account shall not prohibit Hotel from making later adjustments to the Master Account if such adjustments are consistent with this Agreement. Function and Other Charges: Group will be responsible for all other charges incurred pursuant to this Agreement, including (without limitation) any Function Room Usage Fees, audio visual charges, internet Docusign Envelope ID: 72634566-D260-4211-B250-66B356828C55