Parks and Recreation Commission Meeting Agenda Packet - 11142024

• The Parks Maintenance Division maintains all developed City park spaces. 2023 actual expenditures for this Division are 30.7% attributable to rentable sports fields based on the percentage of sports fields to total City park acreage. • Fund 518 accounts for costs of ongoing maintenance and replacement in City parks. Expenditures fluctuate year to year, and the fund carries balance accordingly. Some are set aside to spend every year. Staff provided the average amount of annual expenses for purposes of the fee calculation. These costs were further reduced to 30.7% attributable to rentable sports fields based on the percentage of sports fields to total City park acreage. • Synthetic field replacement is a very large periodic endeavor. City staff estimates that approximately $1,000,000 will be required per field every 10 years to replace the three synthetic turf fields in the City. Once the total costs attributable to sports fields were established, staff also performed a detailed analysis of available rentable hours for each sports field site. This analysis considered the varying availability of each field location on weekdays, weekends, and times of day, depending on whether lights are available. The analysis determined there are just over 66,000 hours of available rental hours for fields, of which 10,128 are specific to the synthetic field facility. Fee Comparison and Appendices Policy makers often request a comparison of their jurisdictional fees to those of surrounding or similar communities. The purpose of a comparison is to provide a sense of the local market pricing for services, and to use that information to gauge the impact of recommendations for fee adjustments. Additionally, several new fees for the City are recommended and the comparison provides a sense of industry standard methods and fee structures for similar services. In this effort, the City chose five main cities for comparison, and a few additional agencies such as special districts for parks or public safety services were also included to supplement certain areas of the analysis. The following caveats should be noted about utilizing comparison data to set fees for services: • Comparative surveys do not provide information about cost recovery policies or procedures inherent in each comparison agency. • A “market-based” decision to price services below the full cost of service calculation is the same as deciding to subsidize that service. • Comparative agencies may or may not base their fee amounts on the estimated and reasonable cost of providing services. NBS did not perform the same level of analysis of the comparative agencies’ fees. • The results of comparative fee surveys are often non-conclusive for many fee categories. Comparison agencies use varied terminology for the provision of similar services. Page 26 of 56