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Page 2 of 4 <br />#6, due to the City requirement to pause new programs.) <br /> <br /> <br />DISCUSSION <br />To align projects with City resources, staff reviewed the six commission-ranked priorities from <br />the August meeting and determined that the top two priority rankings could be supported for <br />the remainder of FY 2024/25, while also considering commission goals already in progress. <br />Staff is recommending that the Library Commission review and approve the following short- <br />term workplan. The proposed workplan assumes a total of 500 staff hours and $1,000 in <br />materials costs for projects and goals in FY 2024/25. <br /> <br />Proposed Library Commission Short-term Workplan for FY 2024/25 <br />Commission <br />Projects/ Goals <br />Estimated <br />Supplies and <br />Materials <br />Costs <br />Funding Source Commission Role <br />Estimated <br />Timeline/ <br />Duration <br />Estimated <br />Total Staff <br />Hours <br /> <br />Receive Staff <br />Reports on <br />Library Topics <br /> <br />No materials <br />costs <br /> <br />Library & Admin <br />Budgets <br /> <br /> <br />Commission <br />recommends and <br />approves topics <br />for Staff Reports <br />and receives <br />information on <br />library services. <br /> <br />ONGOING <br />THROUGH <br />JUNE 2025 <br />At least 6 <br />meetings per <br />year <br /> <br />160 hours <br /> <br /> <br />Commission <br />Outreach at <br />Library and <br />Community <br />Events <br /> <br />No materials <br />costs <br /> <br />Library & Admin <br />Budgets <br /> <br /> <br />Commission <br />provides <br />outreach at <br />events. Staff <br />shares a <br />calendar of <br />programs and <br />coordinates with <br />commissioners. <br /> <br />COMPLETION <br />IN JUNE 2025 <br />Frequency of <br />outreach will be <br />determined by <br />commissioners. <br /> <br />10 hours <br /> <br /> <br />Update the <br />Library Privacy <br />Policy <br />(Privacy Policy is <br />already in <br />progress) <br /> <br />No materials <br />costs <br /> <br />Library & Admin <br />Budgets <br /> <br /> <br />Commission <br />gives guidance <br />for policies, <br />provides edits <br />and changes, <br />recommends to <br />City Council. <br /> <br />COMPLETION <br />IN JUNE 2025 <br />Draft Policy <br />goes to <br />commission in <br />December <br />2024. <br /> <br />100 hours <br /> <br />Evaluation of <br />Teen Poet <br />Laureate <br />Program <br />(Ad-Hoc <br />Committee is in <br />progress) <br /> <br />$1,000 allocated <br />annually for <br />program <br />materials <br /> <br />Library, Civic Arts <br />& Admin Budgets <br /> <br />Library and Civic <br />Arts commissions <br />explore program <br />ideas and advise <br />on the <br />Pleasanton Teen <br />Poet Laureate <br />Program. <br /> <br />COMPLETION <br />IN APRIL 2025 <br />Committee <br />meets Sept- <br />Feb. TPL <br />Program will be <br />reviewed by <br />Joint <br />Commissions in <br />Spring 2025. <br /> <br />50 hours <br />Page 95 of 102