CITY COUNCIL REGUALR MEETING AGENDA PACKET

Page 2 of 3 City staff analyzes the courts within the park system annually to prioritize which courts need to be renovated. The tennis courts at Fairlands Park were identified as the top priority courts as the court surface has exceeded its life expectancy and has failed in some sections, creating safety concerns. The courts have not been resurfaced in the past 10 years; generally, courts are recommended for resurfacing every five to seven years. The project will repair, repaint, and stripe the two courts, including fence repairs and replacing the furnishings that have also exceeded their life expectancy and need to be maintained to address deterioration and preclude more costly repair and/or replacement in the future. In 2023, the City and Lifetime Tennis entered into an agreement which included a provision for Lifetime to contribute $100,000 for the City to convert tennis court 10 into pickleball courts; this provision expires on December 31, 2024. The cost of the conversion would be $34,523. The court surfaces on the remaining courts 1-12 at Tennis and Community Park have reached their useful life and need preventative maintenance to be repainted and striped to prevent further deterioration of some of the most frequently used courts in the community. The remainder of Lifetime's contribution will be applied toward the needed court resurfacing. Notably, the project will extend the useful life of all thirteen courts an additional seven years, thus reducing the current maintenance costs while mitigating potential safety concerns. DISCUSSION Construction drawings were completed in June 2024, and the project was advertised for bid in mid-June 2024. A bid opening was held on July 11, with one bid received at a cost more than twice the Engineer’s Estimate. As part of the City Council actions, it is recommended that the bid for the project from the July 11 bid opening be rejected. The project was repackaged to address potential bidder concerns and re-bid in July 2024 (Attachment 3) with a bid opening date of August 14. Bids Five bids were received on August 14, 2024, with the base bid ranging from $371,796 to $554,987 (shown on Attachment 1). The low bid amount, submitted by Silicon Valley Paving, Inc., in the amount of $371,796, is approximately 9 percent lower than the Engineer’s Estimate of $407,000. Staff reviewed the bids and found the low bid responsive and responsible, and recommends awarding the construction contract to Silicon Valley Paving, Inc., in the amount of $371,796, including the base bid alternative amount of $34,523 for a total contract amount of $406,319. Schedule  The work has been coordinated with the regional well work that will be taking place at Tennis and Community Park. Although the work will potentially be impacted by wet weather and the duration of the project extended, the time of construction allowed for lower pricing and will reduce the overall impact during peak court usage. The proposed schedule for the project is:  Award of Contract September 3, 2024 Start of Construction September 2024 End of Construction November 2024 CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) Page 42 of 46