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LIBRARY COMMISSION MEETING AGENDA PACKET 08012024
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LIBRARY COMMISSION MEETING AGENDA PACKET 08012024
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7/29/2024 10:20:38 AM
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CITY CLERK
CITY CLERK - TYPE
AGENDA REPORT
DOCUMENT DATE
8/1/2024
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Page 2 of 4 <br />Commission <br />Projects/Goals* Estimated <br />Supplies and <br />Materials <br />Costs <br />Funding Source Commission Role Estimated <br />Timeline/ <br />Duration <br />Estimated Staff <br />Hours <br />(All Staff) <br /> <br />Develop a <br />standard <br />introductory email <br />to send to <br />organizations and <br />businesses <br />No materials <br />costs Library & Admin <br />Budgets Commissioners <br />would send out <br />emails upon <br />completion <br />1-month project 20 hours to <br />develop emails <br />and coordinate <br />across City <br />departments <br />Work with staff to <br />develop printed <br />marketing <br />materials for <br />Community <br />Outreach <br />$5,000-$7,000 <br />Brochure Design <br />$1,000 <br />Translation <br />Services <br />$2,000 <br />Printing Costs <br />Library Supplies <br />and Materials <br />Budgets <br />Commission to <br />provide input on <br />content for <br />brochures <br />3-month project 75 hours <br />Work with staff to <br />determine <br />programs and <br />services where <br />commissioners <br />can get involved <br />and build new <br />community <br />connections <br />through Outreach <br />No materials <br />costs Library & Admin <br />Budgets Commissioners <br />commit to attend <br />programs <br />throughout the year. <br />Staff provide a <br />calendar of <br />programs and <br />coordinate with <br />commissioners <br />At least 6 <br />meetings per year 10 hours (1 hour <br />to coordinate each <br />program) <br />Update one <br />Library Policy <br />each cycle <br />(Revisions to <br />Donation Policy, <br />Display Policy, <br />Bulletin Board <br />Policy) or <br />Recommend New <br />Policies <br />No materials <br />costs Library & Admin <br />Budgets The commission <br />guides the <br />development; and <br />recommendations <br />to the City Council <br />4-5 months per <br />policy 100 hours per <br />policy <br />Receive <br />Informational Staff <br />Reports on Library <br />Topics <br />No materials <br />costs Library & Admin <br />Budgets Commissioners and <br />staff develop topics <br />for written and <br />PowerPoint <br />presentations <br />At least 6 <br />meetings per year Minimum of 120 <br />hours annually for <br />one report each <br />month (20 hours <br />per report) <br />Plan and <br />implement a <br />Community Read <br />Event* <br />$15,000- <br />$20,000 in <br />books and <br />materials <br />Grants & <br />Sponsorship Commissioners, <br />along with staff, <br />work to obtain <br />sponsors, co-plan <br />and lead events, <br />and volunteer at <br />programs. <br />10-month project 300 hours <br /> <br />*The Community Read Event cannot be planned at this at this time, as it would be considered <br />a new program, and given the City’s financial situation, staff has been directed to not start new <br />programs and services. <br /> <br /> <br /> <br />Page 42 of 80
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