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6 Task 3: Plan & Annex Development Planning Team Meeting #1 Planning Team Meeting #1 will be a virtual one-hour meeting with the Planning Team to review and gain consensus on the proposed plan and annex outline. Planning Team members will have an opportunity to provide feedback on plan sections, confirm the job aids that would be most beneficial to support plan activation and implementation and identify departments or agencies that should be included in the stakeholder interviews. This meeting will be facilitated by two members of the Tetra Tech team. Stakeholder Interviews Tetra Tech will conduct up to 10 one-hour virtual interviews with City departments or support agencies to collect information for inclusion in the plan and annexes. These interviews will focus on their roles and responsibilities during response operations, discuss plans and procedures they have in place, identify mutual aid agreements that are in place, and gain consensus on plan goals and objectives. Two members of the Tetra Team will support the interviews and take notes to support plan development. First Draft Plan Development Following the interviews, Tetra Tech will begin the first draft of the EOP and functional annexes. As requested, the plan will include functional annexes for: • Earthquake • Wildfire • Care and Shelter • Severe Storm • Recovery Tetra Tech will also develop up to 5 job aids to support the plan. Examples may include meeting agendas, job action sheets, equipment checklists, etc. The job aids will be included as Appendices to the plan. Tetra Tech will provide the first draft of the plan to the Planning Team for a one-week review period before the second planning team meeting. Should the team need additional information to complete plan sections, this will be clearly highlighted, and the data gaps addressed with the planning team during the meeting. Planning Team Meeting #2 This two-hour virtual meeting will be an opportunity to gather the planning team’s feedback on the first draft of the plan, discuss data gaps that need to be addressed for plan completion, and gain consensus on the developed job aids. This will be the Planning Team’s opportunity to discuss additional items they feel should be included in the plan, or if information should be included in an Appendix rather than the body of the plan. Two Tetra Tech team members will facilitate the meeting and collect feedback on the plan. Second Draft Plan Development Using the information gathered from Planning Team Meeting #2, Tetra Tech will complete the development of the draft plan. This second draft will undergo a technical, editorial, and quality review process by members of DocuSign Envelope ID: 617B9B2E-5FA3-4D49-A8B0-1A794D1CD9A7