KAYUGA SOLUTION, INC. - Laserfiche WebLink

28246 Crown Valley Parkway F-216, Laguna Niguel, CA 92677 www.kayugasolution.com central database of assets owned and managed. For all visible or accessible assets, Kayuga will record asset attributes (e.g., size, type, material), assess current general condition, take note of any immediate and/or future maintenance needs, take pictures, and record the location of the asset using the GPS coordinates. The asset register is a key component of the asset management program. It establishes the data foundation to support all asset management decisions and consolidates all data pertaining to the assets in the system. In addition, the asset register will help to develop the City’s system of records (i.e., GIS database). The development process will be comprised of the following steps: •Gather existing data •Define an asset •Establish asset hierarchy •Develop asset classes •Develop an asset register •Develop GIS layers •Configure IRIS The figure to the right shows the example of IRIS window showing asset hierarchy, asset attributes, and photo. The figure to the left shows an example of the IRIS map viewer window showing asset location within a park. Each point and polygon on the map viewer can be clicked to show asset details (i.e., attributes). Deliverables •Asset Inventory database (GIS layer, .csv files) •Configuration and data upload for asset catalog, hierarchy, inventory, and attributes in IRIS 3.Task 3 - Estimate Replacement Cost The goal of this task is to estimate the replacement cost of each asset. The estimated replacement cost can provide the City with an initial estimate to properly budget for the replacement of the asset. It should be noted that the estimated replacement cost does not represent a CIP project cost. Engineering, project management, permit, contingencies, and other direct and indirect costs are not typically factored in. For each asset, Kayuga will estimate the replacement cost. The estimated replacement cost will be based on our historical work on similar projects, manufacturer pricing, and/or review of the City’s financial and maintenance records. Kayuga will work with the City to ensure that the replacement costs are reasonable and representative. Deliverables •Cost database (.csv files) •Configuration and data upload for cost database in IRIS DocuSign Envelope ID: 2AC71EFF-5DE0-4EA1-85F8-30219C7F24ECDocuSign Envelope ID: 5C9E3D6D-78BE-43C5-A919-929E9BC66BC0