KAYUGA SOLUTION, INC. - Laserfiche WebLink

28246 Crown Valley Parkway F-216, Laguna Niguel, CA 92677 www.kayugasolution.com Scope of Services Kayuga will provide the following scope of services to achieve the goals and objectives of the project. Phase 1 1.Task 1 - Asset Management Roadmap Documenting the current state of asset management practices starts with review of the existing information systems and asset data. This exercise aims to establish the City’s asset management information system, a network of software and data sources used to support asset management decisions. This task will identify and document existing software and data sources currently utilized (e.g., GIS, StreetSaver, MaintStar, Excel sheets, reports) to support asset management decisions. On the data side, all available asset data for each asset class (e.g., pavement, sidewalk, street signs) will be compiled from multiple data sources. As part of this process, a proposed asset hierarchy for all asset classes will be developed. The asset hierarchy will be established based on City’s need with regards to reporting requirements (e.g., by department), budget sources (e.g., general fund vs. enterprise fund), and other considerations. The review will continue with the availability of data attributes required to support asset management decisions (e.g., unique ID, location, install year, size, asset class, asset type, material, condition, replacement cost, estimated useful life, asset condition). Data review findings (i.e., data gap analysis) for each of the asset classes will be summarized. With all the available data identified and reviewed, Kayuga will focus on developing a data gap mitigation strategy for each asset class. Based on available resources, budget, and timeframe, Kayuga will work with the City to develop strategies to close the data gap in the most efficient manner. Depending on the need, the proposed strategy may include digital map review, desktop inventory, field inventory and condition assessment, and/or data-mining workshops with staff. Considering the City’s constraints and internal prioritizations, an asset management roadmap with scope, schedule, and budget will be recommended for each of the asset classes. Deliverables •Asset Management Roadmap Memorandum Phase 2 2.Task 2 - Asset Inventory and Condition Assessment The asset inventory is the basis for all asset management and cost of ownership analyses. Before inventory starts, Kayuga will carefully review any existing data. Our goal is to supplement the data, not reinvent it. Where asset data does not exist, Kayuga will perform on-site asset inventory for facilities and assets listed in the RFP to create a Exhibit A DocuSign Envelope ID: 2AC71EFF-5DE0-4EA1-85F8-30219C7F24ECDocuSign Envelope ID: 5C9E3D6D-78BE-43C5-A919-929E9BC66BC0