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Page 2 of 4 acquired by a new company that has inspected the control system and can no longer service the equipment. This resulted in having to control lighting by turning off circuit breakers in the electrical panels. As individual light fixtures became non-functioning, the remaining lights were left on overnight for fear of losing more light fixtures. In 2021, the Library Lighting Improvements Project was identified by staff as one of many library capital needs, including roof and window replacement, fire alarm upgrades, restroom upgrades, and new furniture. Design was started for the library roof, windows, lighting, and fire alarm under CIP No. 14408. Estimates exceeded CIP funding, and only the Library Roof Replacement Project proceeded to construction under CIP No. 14408. On January 5, 2022, staff authorized a task authorization under an on-call agreement with Dahlin Group to provide design services for the library’s lighting and interior improvements. At the time of design development, the new CIP No. 23493, funded from mid-term allocations, had not yet been established and the early design was charged to the related CIP No. 14408. After preliminary design estimates exceeded CIP funding, the interior improvements, such as furniture, restroom, and fire alarm upgrades, were excluded to create a standalone Library Lighting Improvements Project, CIP No. 23493. Given current financial constraints, it is uncertain when the needed remaining interior improvements will be completed. Until additional revenues are secured, the City will prioritize critical projects related to health and safety and the deterioration of community assets. With that, in August 2023, Dahlin Group prepared a final cost estimate which projected that the project was within budget, and bid documents were prepared for lighting only. The project was publicly advertised on November 17, 2023, and the City Clerk received bids on December 20, 2023. DISCUSSION The Library Lighting Improvements Project plans prepared by Dahlin Group remove the proprietary lighting control system and provide a lighting control system used at other City facilities that staff can operate. The new system will better coordinate with the dimming capabilities of the new LED light fixtures, replacing the existing fixtures throughout the library and resulting in much better light quality, energy savings, and zone control. Dimming of LED fixtures also extends the standard 12-15 year life expectancy. The project excludes lighting improvements within the staff office area because these lighting fixtures were upgraded to LED light fixtures in 2019 as part of the Pleasanton Library Staff Office and Storage Area Remodel Project, CIP No. 17750. The current lighting quality in the library is inadequate due to many fixtures not working, with areas between stacks being dark in the winter months and in the evenings. This makes it difficult for patrons to browse library collections, read, and study, and library staff has reported difficulty in locating books and materials in dimmer sections. The library will remain open to staff and the public during construction and maintain after- school programs for children and teens, as well as senior services and programs as the contract was developed to allow construction working hours Monday through Friday, 6:30 a.m. to 3 p.m. (earlier than City standards), so that work will not impact the heavier use of the library during after-school hours. Work in high-use areas (entry, restrooms) is restricted, making them Page 184 of 201 DocuSign Envelope ID: 3A632571-5721-4508-8A88-F0EF63D614A7