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Page 3 of 4 fully available to the public before the library opens at 10 a.m. Although the contractor is required to minimize dust and noise, it should be expected (due to the nature of the work) that there will be a minor impact on library patrons’ enjoyment of the facility. While the library will remain open, multiple small crews working in the interior will sometimes close areas of the library to keep staff and the public safe. When closed, the contractor is required to focus work on the area so that it can be reopened as quickly as possible. The contractor will provide temporary lighting if the installation of new lighting fixtures requires the existing lights to be shut off. Temporary screen fencing may be installed in front of the library to keep recycling bins, separate temporary facilities, and stage materials on a designated paved area that does not block access for the public. The contractor may place a small shipping container in the parking lot adjacent to Old Bernal Avenue to store fixtures ready to install in the project. All emergency egress doors will remain available, and public access via the main entry will be maintained. A portion of a small meeting room may be used to be used to store an electric lift out of public sight during non-construction hours. This will greatly improve the construction workflow and keep the equipment cleaner by not having to bring it in from outside each day. To minimize the impact on the public due to delays waiting for materials to ship and supply chain concerns, the City will direct the awarded contractor to order materials prior to mobilizing on-site. Shortly after the City Council awards the construction contract and the professional services agreement, the contractor will submit materials for staff and the architect to review and release for fabrication. The contractor will also provide the material manufacture schedule and work with staff to identify a construction start date. The project plan is to release material fabrication in February 2024, mobilize for construction in April 2024, and complete work in June 2024. Bids Sealed bids for this project were publicly opened on December 20, 2023. Five bids were received, ranging from the low bid amount of $997,212 from American Wholesale Lighting to 1,297,489. The low bid is 9.3 percent lower than the Engineer's Estimate of $1.1 million (see Attachment 1). Past work performed by American Wholesale Lighting was verified to be satisfactory. Staff recommends awarding the construction contract to the lowest responsible bidder, American Wholesale Lighting. Consultant Services Professional services for construction administration will be provided under a new professional services agreement with Dahlin Group for the not-to-exceed amount of $21,350 (see Attachment 2). Dahlin Group provided the design and bidding services through a task authorization under an existing on-call agreement. That agreement ended December 31, 2023, and a new short-term agreement is needed to keep Dahlin Group providing construction support and as-built drawings as the architect of record for this project as it continues into 2024. EQUITY AND SUSTAINABILITY Replacement of fluorescent light fixtures with LED lighting throughout the project supports the City's Climate Action Plan (CAP 2.0) reduction in community greenhouse gas emissions through the “Buildings and Energy Strategy BE-2, Improve energy consumption and efficiency.” This is especially effective in a building where lighting is necessary for longer hours Page 185 of 201 DocuSign Envelope ID: 3A632571-5721-4508-8A88-F0EF63D614A7