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<br /> <br />7 <br /> <br />Only the point of contact for the user group listed on the application for co-sponsorship will be allowed <br />to book facility space for their affiliated organization. <br /> <br />Typically, each co-sponsored organization retains the fields it had in the previous year, as long as the <br />same need is demonstrated. Allocation adjustments may take place each season due to registration <br />numbers, maintenance activity, field availability, and/or new programs. <br /> <br />For tournaments, camps, clinics and special events, a detailed proposal of use accompanied by a site <br />map indicating the location of headquarters, check-in, equipment, dumpsters, etc., must be submitted <br />along with the completed application. The submittal of an application and site map does not <br />guarantee approval and may require additional insurance. Due to space limitations with parking and <br />spectator capacity, large tournaments and events may not be offered concurrently at the same <br />location. <br /> <br />After the specified time to receive requests has passed, City staff will begin drafting the field <br />allocation schedule based on dates and times requested by organizations using the priority status in <br />this handbook. Draft allocations will be established as fairly and equitably as possible at the City’s <br />discretion and in accordance with the standards set forth in this handbook. It may not be possible to <br />grant all requests. <br /> <br />Failure to submit an application during the submittal timeframe will forfeit priority for the respective <br />allocation period. <br /> <br />Requests for additional use of fields after the field allocation period will lose their allocation priority <br />and will be addressed on a case-by-case basis. <br /> <br />The City reserves the right, on a case-by-case basis, to add conditions or modifications to approved <br />uses. <br />When organizing the seasonal schedules, the priority in which activities are allocated is listed below: <br />1. Tryouts (in-season and out-of-season sports) <br />2. Games/Practices <br />3. Tournaments <br />a. Established annual tournaments will supersede new requests from higher priority <br />categories <br />i. A tournament must take place three (3) consecutive years before it can be <br />considered an established annual tournament <br />4. Camps/clinics <br />5. Special Events <br />a. Special Events are classified as one-time events or activities that last one (1) day <br />occurring outside of normal program scheduling or to promote the governing body’s <br />mission (i.e., opening days, picture day, fundraisers, referee/umpire trainings). <br /> <br />When multiple groups from the same priority category are requesting use of the same field(s), the <br />City staff will consider the following factors when allocating fields: <br />• In-season sport