PARKS AND RECREATION COMMISSION AGENDA PACKET 01112024

6 Closed: The Monday before Thanksgiving – 4th Sunday in Feb. Individual fields may close early due to excessive wear Closed: The Monday before Thanksgiving – 4th Sunday in Feb. Individual fields may close early due to excessive wear Closed: June - mid-July, 1st Monday in Nov. – 1st Sunday in Feb. Individual fields may close early due to excessive wear Open year-round All infield grooming and field lining during the week must occur after 2 p.m. Fields may be accessed at 7 a.m. for set-up and warm-ups. Games may not begin until 8 a.m. and cannot begin after 9 p.m. New Organizations Organizations requesting an allocation for the first time must adhere to the deadlines established in the allocation schedule in order to be eligible for an allocation. Organizations changing names, but otherwise remaining the same, shall not be considered new organizations. Subsidiary organizations will be considered a new organization. Current organizations required to split due to growth or due to an organization’s national rules are not classified as new organizations and are provided access and equal treatment with other organizations. New organizations must submit requests for sports co- sponsorship status with all completed requirements to the City staff by the allocation deadlines to be considered for a field allocation during the coming year. Field Allocation Priority Classification: • City activities and events will have first priority for field allocations • Agencies with joint-use agreements with the City will have second priority • City sports co-sponsored organizations will have third priority • The following groups will have fourth priority for field allocations: o Pleasanton Residents o Resident Non-Profit, Resident Groups, or Businesses within the City o Non-Resident Non-Profit o Non-Residents, Non-Resident Groups, or Businesses outside the City which are holding private uses or programs. Field Allocation Process The City reserves the right to make adjustments in the field allocation process as needed to address recognized needs or resolve conflicts. The field allocation process begins with a notification being sent to all sports co-sponsored organizations communicating the deadline to receive field requests. This deadline shall allow requests to be received 30-45 days before quarterly field allocations are issued. Submitted field requests must contain as much detail as possible (specific days and times for games and practice , and location and field being requested).