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BACKGROUND In June 1966, the City Council adopted Resolution No. 66-92 adopting a policy for recreation group sponsorship and classification which defined the types of groups that would be sponsored and created requirements for co-sponsorship status. In February 1983, the City Council adopted Resolution No. 83-60 that established a policy for recreation group sponsorship and classification and repealed Resolution No. 66-92. This resolution established a 75 percent Pleasanton residency requirement, added insurance requirements, and amended and removed language throughout the document. In September 1998, the City Council approved Resolution No. 98-125 which repealed Resolution No. 83-60 and established updated polices for recreation group sponsorship and classifications. This resolution added language stating that co-sponsored groups shall submit required documents to the City prior to field allocations and that new groups requesting co-sponsorship shall submit a three-year plan for business growth. There were also additional amendments, and some information was added requiring groups to remove litter, trash and clean the facility after each use. Having operated under the current resolution for 25 years, staff has determined that portions of Resolution No. 98-125 are no longer applicable and that the policy should be updated. DISCUSSION Staff spent time researching a variety of co-sponsorship policies throughout the state, with specific focus on Bay Area city co-sponsorship policies. Staff also met with current co-sponsored groups and discussed the policy as well as the recommended changes. Based on this research and discussion, staff has developed new co-sponsorship requirements that are more closely aligned with the needs of the current co-sponsored groups and the City. The proposed changes to the co-sponsorship requirements: • Eliminate ambiguous, unclear, outdated and subjective language • Reflect alignment with the citywide and departmental strategic plans • Update the name of the department to Library and Recreation • Remove co-sponsored categories and requirements that were never utilized (Types of Groups 11 A2 and 3, BI and 82, and Requirements IV, V, Vl, and Vll.) • Clarify and update the Requirements for Co-Sponsored Status section, including: o Lowering the resident membership from 75 to 70 percent o Requiring a minimum number of participants in each organization o Clarifying how the residency percentage will be counted and reviewed by staff • Update and clarify the City responsibilities section to include City maintenance responsibilities, equipment provided, and identify City-owned storage facilities utilized by co-sponsored organizations. Page 2 of 4